Manage assessments and accreditations—standards, evidence, tasks, reviewers, findings, and reporting.
Streamline finance/admin requests—approvals, documentation, SLAs, and status tracking for internal customers.
Track grant lifecycles—proposals, awards, budgets, compliance, deliverables, and reporting.
Central hub for student and staff operations—requests, cases, tasks, policies, and communications in one place.
Manage curriculum planning, course development, approvals, schedules, and updates with traceability and collaboration.
Track HECVAT assessments and a compliance register—requirements, evidence, gaps, and remediation progress.
Manage student cases, services, interventions, and follow-ups with structured workflows and role-based access.
Plan, execute, and report on campus events, programs, and conferences with intake, run-of-show, and post-event tracking.
SmartSuite centralizes workflows across operations, institutional effectiveness, academic departments, finance, HR, and IT.
This unified platform eliminates fragmented tools and email threads — giving everyone the same source of truth.
SmartSuite replicates complex assessment models (Outcomes → Methods → Results) with SmartDocs redlining, rubric scoring, multi-stage reviews, and version tracking — streamlining accreditation workflows.
Yes — SmartSuite’s intuitive UI, templates, and guided workflows help faculty, student workers, and staff adopt the platform quickly — even without technical backgrounds.
Instead of using different tools for assessment, hiring, budget approvals, research proposals, events, and ticketing, SmartSuite consolidates everything into one no-code platform.
SmartSuite handles hiring, onboarding, communications requests, finance workflows, recreation/checkout systems, student experience tracking, and more.
SmartSuite provides SSO, role-based permissions, audit trails, version history, HECVAT workflows, evidence registers, and controlled access across academic and administrative units.
SmartSuite automates approvals, review cycles, notifications, document routing, rubric scoring, and student hiring workflows.
Yes — UCLA used SmartSuite to grow from one pilot to 50+ solutions across Student Affairs in 18 months.
Departments can build their own workflows while central IT manages SSO, permissions, and governance.
Provost / VP for Academic Affairs
Oversees academic quality, assessment cycles, and accreditation.
- Benefit Statement:
SmartSuite provides real-time insight into outcomes, program reviews, and accreditation readiness.
- Benefit Sources:
Dashboards, assessment summaries, evidence tracking..
Academic Oversight
Reviews outcomes, assessments, and improvement plans.
Accreditation Readiness
Monitors evidence and reporting status.
Executive Reporting
Delivers institution-wide academic performance insights.
Vice President for Student Affairs (VPSA)
Leads student experience, operations, staffing, and campus programs.
- Benefit Statement:
SmartSuite unifies student-facing workflows and operational visibility.
- Benefit Source:
Dashboards, approvals, Student Affairs workflows.
Operational Oversight
Reviews staffing, hiring, and program activity.
Resource Allocation
Approves requests and budgets.
Student Experience Monitoring
Tracks service delivery and outcomes.
Director of Institutional Effectiveness / Accreditation
Manages assessment, accreditation, and continuous improvement processes.
- Benefit Statement:
SmartSuite supports end-to-end assessment workflows with rubric scoring and version control.
- Benefit Source:
Assessment models, SmartDocs, dashboards.
Assessment Coordination
Manages submissions and review cycles.
Evidence Management
Tracks artifacts and improvement actions.
Accreditation Reporting
Produces audit-ready documentation.
Registrar
Oversees academic records, curriculum integrity, and student data governance.
- Benefit Statement:
SmartSuite centralizes curriculum workflows and approval processes.
- Benefit Source:
Linked records, approvals, dashboards.
Curriculum Governance
Reviews and approves program changes.
Records Oversight
Ensures data consistency and compliance.
Reporting
Tracks academic changes institution-wide.
Enrollment / Admissions Director
Manages admissions pipelines, enrollment planning, and yield strategies.
- Benefit Statement:
SmartSuite provides structured workflows and visibility into enrollment operations.
- Benefit Source:
Pipelines, dashboards, approvals.
Pipeline Tracking
Monitors applications and decisions.
Coordination
Aligns admissions with academic and finance teams.
Reporting
Reviews enrollment trends and forecasts.
Facilities Director / Maintenance Manager
Oversees campus facilities, maintenance, and capital projects.
- Benefit Statement:
SmartSuite centralizes requests, work orders, and compliance tracking.
- Benefit Source:
Workflows, dashboards, mobile logs.
Work Order Management
Tracks maintenance requests.
Capital Project Oversight
Coordinates construction handoffs.
Compliance Tracking
Manages inspections and safety tasks.
Housing Director
Manages student housing operations and facilities.
- Benefit Statement:
SmartSuite improves coordination and visibility across housing workflows.
- Benefit Source:
Requests, dashboards, approvals.
Housing Operations
Tracks requests and assignments.
Maintenance Coordination
Routes facility issues.
Student Communication
Manages housing-related updates.
Financial Aid Director
Oversees financial aid processing and compliance.
- Benefit Statement:
SmartSuite centralizes approvals, documentation, and audit readiness.
- Benefit Source:
Workflows, dashboards, evidence tracking.
Aid Processing
Tracks approvals and disbursements.
Compliance
Maintains audit-ready records.
Reporting
Monitors aid metrics and timelines.
Sponsored Programs Director
Manages grants, compliance, submissions, and reporting.
- Benefit Statement:
SmartSuite supports full grant lifecycle visibility and coordination.
- Benefit Source:
Proposal workflows, dashboards, document management.
Proposal Routing
Manages reviews and submissions.
Compliance Tracking
Maintains documentation and deadlines.
Award Oversight
Tracks milestones and deliverables.