SmartSuite centralizes workflows across operations, institutional effectiveness, academic departments, finance, HR, and IT.
This unified platform eliminates fragmented tools and email threads — giving everyone the same source of truth.
SmartSuite replicates complex assessment models (Outcomes → Methods → Results) with SmartDocs redlining, rubric scoring, multi-stage reviews, and version tracking — streamlining accreditation workflows.
Yes — SmartSuite’s intuitive UI, templates, and guided workflows help faculty, student workers, and staff adopt the platform quickly — even without technical backgrounds.
Instead of using different tools for assessment, hiring, budget approvals, research proposals, events, and ticketing, SmartSuite consolidates everything into one no-code platform.
SmartSuite handles hiring, onboarding, communications requests, finance workflows, recreation/checkout systems, student experience tracking, and more.
SmartSuite provides SSO, role-based permissions, audit trails, version history, HECVAT workflows, evidence registers, and controlled access across academic and administrative units.
SmartSuite automates approvals, review cycles, notifications, document routing, rubric scoring, and student hiring workflows.
Yes — UCLA used SmartSuite to grow from one pilot to 50+ solutions across Student Affairs in 18 months.
Departments can build their own workflows while central IT manages SSO, permissions, and governance.
Provost / VP for Academic Affairs
Oversees academic quality, assessment cycles, and accreditation.
- Benefits:
Real-time visibility into outcomes, program reviews, and accreditation evidence.
- Uses:
Dashboards, assessment summaries, accreditation reports.
Vice President for Student Affairs (VPSA)
Leads student experience, operations, hiring, programs, and campus well-being.
- Benefits:
Unified view of staffing, operations, resources, and student-facing workflows.
- Uses:
Dashboards, approvals, Student Affairs workflows.
Director of Institutional Effectiveness / Accreditation
- Benefits:
End-to-end assessment workflows, rubric scoring, evidence logs, multi-year version tracking.
- Uses:
Assessment models, SmartDocs redlining, dashboards.
Deans / Department Chairs
- Benefits:
Clear visibility into assessment submissions, program reviews, faculty activity, and student engagement.
- Uses:
Approvals, workload tracking, dashboards.
Student Affairs Operations Manager
- Benefits:
Centralized hiring, communications requests, finance approvals, equipment checkout, events, and onboarding workflows.
- Uses:
Shared forms, tracking dashboards, automations.
HR/Student Hiring Coordinator
- Benefits:
Standardized hiring → verification → onboarding workflows with automated reminders.
- Uses:
Student hiring pipelines, People Hub.
PI / Co-PI / Researcher
Tracks proposals, compliance documents, grant deliverables, and milestones.
- Uses:
Research dashboards, Gantt charts, evidence tracking.
Research Administrator (RA)
Manages routing, compliance, submissions, award data, and reporting.
- Uses:
Proposal workflow automation, documentation, reminders.
Finance Manager
Manages purchase requests, reimbursements, workflows, receipts, and financial dashboards.
IT Service Lead / CIO
Manages campus IT intake, SLAs, service workflows, tickets, and HECVAT vendor reviews.
Compliance Officer / FERPA Officer
Uses SmartSuite for HECVAT, policy governance, evidence management, and audit-ready oversight.
