Collect vendor info, validate requirements, track approvals, and keep vendor profiles current over time.
Manage contracts from request to signature to renewal—clauses, approvals, obligations, and searchable repository.
Track renewals, obligations, and key dates with reminders, approvals, and compliance evidence.
Run sourcing and RFPs—requirements, vendor responses, scoring, approvals, and award decisions in one workflow.
Link vendors to risk attributes, compliance requirements, certifications, and third-party assessments for ongoing oversight.
Route vendor onboarding, contracts, amendments, and sourcing decisions through multi-level approval paths with traceability.
Store contracts, NDAs, certificates, SOC reports, and compliance artifacts with version control and secure access.
Monitor vendor performance, SLA adherence, issues, and remediation actions with dashboards and automated follow-ups.
SmartSuite centralizes vendor data, contracts, risk attributes, obligations, and sourcing workflows in a single system. This eliminates the need for spreadsheets, email chains, and multiple point solutions — giving teams a shared operational view.
Shared records, automated reviews, and real-time task coordination help teams execute sourcing events, contract reviews, and renewal workflows without miscommunication or delays.
Automated renewal reminders, obligation records, and SLA tracking prevent missed deadlines, unnoticed auto-renewals, and compliance failures — reducing both financial and operational risk.
Yes — SmartSuite provides structured intake, vendor bid submission, scoring rubrics, comparison tools, and award documentation to streamline sourcing cycles and increase transparency.
Vendor profiles capture security, privacy, operational, ESG, and financial risk attributes, while workflows support assessments, evidence collection, and continuous monitoring.
Absolutely — SmartSuite tracks contract drafts, changes, comments, approvals, and signatures with version control, audit trails, and custom approval paths for Legal, Finance, and business units.
Dashboards surface SLA adherence, issue history, renewal timelines, spend categories, and required obligations — giving leadership real-time insights for vendor optimization.
Yes — SmartSuite’s no-code framework allows organizations to support category-specific workflows, vendor types, contract models, and sourcing playbooks without IT involvement.
Chief Procurement Officer (CPO)
Owns procurement strategy, spend governance, supplier performance, and enterprise sourcing priorities.
- Benefit Statement:
SmartSuite gives CPOs real-time visibility into spend, sourcing performance, supplier risk, and savings outcomes — enabling disciplined, measurable procurement execution.
- Benefit Source:
Executive dashboards, vendor scorecards, contract analytics, and audit trails.
Procurement Oversight
Reviews vendor performance, sourcing activity, and contract exposure.
Spend & Risk Visibility
Identifies cost, compliance, and third-party risk trends.
Executive Reporting
Delivers board- and leadership-ready procurement summaries.
Chief Legal Officer / General Counsel
Oversees legal risk, contracts, compliance, and regulatory exposure.
- Benefit Statement:
SmartSuite centralizes contract workflows and legal approvals, improving consistency and reducing risk.
- Benefit Source:
Contract lifecycle workflows, approval histories, document repositories.
Contract Oversight
Reviews contract pipelines, approvals, and risk exposure.
Governance Assurance
Ensures legal standards and review processes are followed.
Audit Readiness
Accesses complete contract history and approval trails.
Head of Procurement / Procurement Director
Leads procurement operations, sourcing strategy, and supplier lifecycle governance.
- Benefit Statement:
SmartSuite equips procurement leaders with centralized oversight of onboarding, sourcing, performance, and compliance documentation.
- Benefit Source:
Vendor onboarding workflows, sourcing dashboards, contract linkage, and compliance tracking.
Supplier Governance
Oversees vendor onboarding, compliance status, and performance metrics.
Sourcing Strategy
Reviews RFP pipelines, evaluations, and award decisions.
Lifecycle Oversight
Tracks renewals, obligations, and supplier risk exposure.
Procurement Operations Manager
Manages day-to-day procurement workflows, sourcing execution, and approvals.
- Benefit Statement:
SmartSuite centralizes procurement workflows, ensuring consistency, transparency, and timely execution.
- Benefit Source:
Workflow automation, approval routing, cross-team dashboards.
Workflow Management
Oversees purchase requests, RFPs, and contract reviews.
Cross-Department Collaboration
Coordinates with Legal, Finance, Risk, and IT.
Automation Efficiency
Automates reminders for renewals, approvals, and sourcing deadlines.
Sourcing Manager / Category Manager
Owns sourcing events and supplier strategy within specific spend categories.
- Benefit Statement:
SmartSuite standardizes sourcing execution and supplier evaluation across categories.
- Benefit Source:
RFP workflows, scoring models, evaluation dashboards.
RFP Execution
Runs sourcing events with structured criteria and scoring.
Supplier Comparison
Evaluates bids using consistent, auditable frameworks.
Award Documentation
Captures decisions and approvals with full traceability.
Contracts Manager
Manages contract drafting, negotiation, approvals, renewals, and obligations.
- Benefit Statement:
SmartSuite streamlines the full contract lifecycle and eliminates manual tracking.
- Benefit Source:
CLM workflows, renewal alerts, obligation tracking, document versioning.
Contract Routing
Coordinates reviews and approvals across stakeholders.
Renewal Management
Tracks key dates, notice periods, and obligations.
Repository Management
Maintains a centralized, audit-ready contract library.
Paralegal / Legal Operations Specialist
Supports legal teams with documentation, contract processing, and compliance tracking.
- Benefit Statement:
SmartSuite reduces administrative burden and improves accuracy through structured workflows.
- Benefit Source:
Document workflows, approval logs, linked records.
Document Management
Maintains versions, attachments, and supporting evidence.
Workflow Support
Assists with contract routing and approvals.
Audit Preparation
Provides complete records for reviews and audits.
Finance Business Partner / Controller
Oversees financial governance related to vendors, contracts, and obligations.
- Benefit Statement:
SmartSuite connects contracts and vendors to financial visibility and compliance.
- Benefit Source:
Dashboards, linked financial records, approval workflows.
Financial Oversight
Reviews contract values, obligations, and spend alignment.
Risk Monitoring
Identifies financial exposure from renewals and commitments.
Audit Support
Ensures contract and vendor data supports financial controls.
Third-Party Risk Manager
Oversees vendor risk, assessments, and remediation activities.
- Benefit Statement:
SmartSuite links vendor data, contracts, and risk assessments in one system for continuous oversight.
- Benefit Source:
Risk assessments, issue tracking, dashboards.
Risk Assessments
Conducts and reviews vendor risk evaluations.
Issue Management
Tracks findings and remediation actions.
Risk Reporting
Provides leadership with vendor risk posture summaries.
Compliance Officer
Ensures policies align with regulatory frameworks and internal controls.
- Benefit Statement:
SmartSuite maintains audit-ready compliance documentation and approvals.
- Benefit Source:
Policy workflows, approval trails, evidence repositories.
Compliance Validation
Reviews sourcing and contract processes for adherence.
Evidence Collection
Maintains documentation for audits and regulators.
Ongoing Monitoring
Tracks compliance status across vendors and contracts.
Business Unit Owner / Requestor
Initiates vendor requests, sourcing needs, and contract engagements.
- Benefit Statement:
SmartSuite provides transparency and predictable workflows for business stakeholders.
- Benefit Source:
Intake forms, request tracking, notifications.
Request Submission
Submits sourcing or vendor requests with required details.
Status Visibility
Tracks approvals, progress, and next steps.
Collaboration
Works with Procurement and Legal through shared workflows.