Capture vendor data, documents, certifications, and risk attributes in one structured profile for consistent evaluation and review.
Manage contracts from draft creation to negotiation, approval, signature, storage, and obligation management — all with audit-ready history.
SmartSuite centralizes vendor data, contracts, risk attributes, obligations, and sourcing workflows in a single system. This eliminates the need for spreadsheets, email chains, and multiple point solutions — giving teams a shared operational view.
Shared records, automated reviews, and real-time task coordination help teams execute sourcing events, contract reviews, and renewal workflows without miscommunication or delays.
Automated renewal reminders, obligation records, and SLA tracking prevent missed deadlines, unnoticed auto-renewals, and compliance failures — reducing both financial and operational risk.
Yes — SmartSuite provides structured intake, vendor bid submission, scoring rubrics, comparison tools, and award documentation to streamline sourcing cycles and increase transparency.
Vendor profiles capture security, privacy, operational, ESG, and financial risk attributes, while workflows support assessments, evidence collection, and continuous monitoring.
Absolutely — SmartSuite tracks contract drafts, changes, comments, approvals, and signatures with version control, audit trails, and custom approval paths for Legal, Finance, and business units.
Dashboards surface SLA adherence, issue history, renewal timelines, spend categories, and required obligations — giving leadership real-time insights for vendor optimization.
Yes — SmartSuite’s no-code framework allows organizations to support category-specific workflows, vendor types, contract models, and sourcing playbooks without IT involvement.
Chief Procurement Officer (CPO)
Oversees procurement strategy, sourcing governance, vendor risk, and contract performance.
- Benefit Statement:
SmartSuite provides full visibility into sourcing pipelines, vendor risks, contract cycles, and obligation tracking.
- Benefit Source:
Dashboards, scoring models, contract portfolios, and sourcing workflows.
Portfolio Oversight:
Monitors vendor performance and pipeline trends.
Commercial Governance:
Reviews approvals, compliance, risks, and obligations.
Strategic Reporting:
Uses dashboards for spend, risk, and sourcing outcomes.
General Counsel / Head of Legal
Manages legal review, contract governance, negotiation, and compliance risk.
- Benefit Statement:
SmartSuite streamlines contract review, approval routing, version control, and obligation tracking for consistent legal governance.
- Benefit Source:
Approval workflows, audit trails, document controls, and clause-level metadata.
Contract Review:
Oversees negotiations and legal review stages.
Risk Oversight:
Tracks contractual obligations and exposure.
Compliance Validation:
Ensures documentation meets legal requirements.
Director of Procurement
Oversees sourcing events, vendor onboarding, RFIs/RFPs, and selection decisions.
- Benefit Statement:
SmartSuite centralizes sourcing events and vendor evaluations for transparent, repeatable processes.
- Benefit Source:
RFP workflows, bid scoring, vendor profiles, and approval paths.
Sourcing Execution:
Manages all sourcing events in one system.
Vendor Evaluation:
Uses scoring rubrics and performance dashboards.
Process Governance:
Ensures consistent documentation and approvals.
Vendor Manager
Responsible for ongoing vendor relationships, performance, and risk monitoring.
- Benefit Statement:
SmartSuite gives Vendor Managers a 360° view of vendor health, documents, obligations, and incidents.
- Benefit Source:
Vendor profiles, issue logs, risk attributes, and performance dashboards.
Vendor Oversight:
Tracks performance, incidents, and remediation.
Document Governance:
Maintains SOC 2s, insurance, and compliance docs.
Relationship Health:
Identifies risks early and coordinates responses.
Contract Manager / Paralegal
Manages contract drafts, changes, approvals, execution, and recordkeeping.
- Benefit Statement:
SmartSuite centralizes contract documents and routing steps, improving accuracy and timeliness.
- Benefit Source:
Version history, metadata, automated workflows.
Contract Workflow Execution
Document Management
Obligation Tracking
Finance Manager / FP&A Partner
Ensures contracts, obligations, and renewals align with financial planning and budget cycles.
- Benefit Statement:
SmartSuite provides visibility into commercial terms, renewals, spend categories, and vendor financial risk.
- Benefit Source:
Contract data, dashboards, and automated alerts.
Yearly Planning:
Manages contract commitments & spend forecasts.
Renewal Governance:
Tracks upcoming renewals & notice periods.
Cost Optimization:
Identifies redundant vendors or underused contracts.
IT / Security Reviewer
Evaluates vendors for security, privacy, and operational risk.
- Benefit Statement:
SmartSuite provides structured risk attributes, assessment workflows, and evidence capture.
- Benefit Source:
HECVAT add-ons, risk scoring, evidence registers.
Security Assessment:
Reviews vendor risk and required evidence.
Documentation:
Attaches SOC 2s, pen tests, CAIQ, and compliance artifacts.
Remediation:
Tracks corrective action items.
Procurement Analyst
Supports sourcing analytics, vendor evaluation, and spend reporting.
- Benefit Statement:
SmartSuite consolidates vendor data, bid comparisons, and performance metrics.
- Benefit Source:
Dashboards, scoring sheets, workflow logs.
Bid Analysis
Vendor Metrics & Scoring
Spend & Category Reporting
Contract Operations Analyst
Tracks contract metadata, renewal dates, obligations, and SLA reporting.
- Benefit Statement:
SmartSuite automates renewal alerts, obligation reviews, and reporting workflows.
- Benefit Source:
Renewal calendars, alerts, obligation records.
Renewal & Obligation Tracking
Contract Data Management
Audit Preparation
