Maintain a data inventory and ROPA: processing purposes, lawful bases, vendors, retention, and risk controls in one place.
Run privacy impact assessments with templates, scoring, stakeholder reviews, mitigations, and approvals.
Manage DSARs end-to-end—intake, identity checks, data discovery, fulfillment, and deadlines with evidence.
Track privacy incidents and breaches—triage, notifications, containment, evidence, and remediation workflows.
Manage policy lifecycle and link evidence to controls and requirements for audit-ready governance.
Yes — SmartSuite provides configurable workflows and evidence tracking aligned to global standards.
Yes — with intake, routing, approvals, SLA tracking, and full audit trails.
Yes — SmartSuite standardizes assessment templates and automates reviews.
Through structured logs, impact scoring, investigations, communications, and timelines.
Yes — using linked records and system inventories.
Yes — data inventory fields support these needs.
By linking privacy, legal, security, and operations workflows in one system.
Yes — SmartSuite supports enterprise-wide privacy teams, multiple regions, and complex programs.
Chief Privacy Officer (CPO)
Oversees enterprise privacy strategy and ensures compliance with global regulations.
- Benefit Statement:
SmartSuite centralizes the privacy program, giving CPOs visibility into processes, risks, and outcomes.
- Benefit Source:
Dashboards, ROPAs, DPIAs, DSAR tracking.
Program Oversight
Monitors privacy activities, risks, and compliance status across the organization.
Risk & Incident Visibility
Reviews privacy incidents, investigations, and remediation progress.
Executive Reporting
Delivers board- and regulator-ready summaries with real-time data.
Data Protection Officer (DPO)
Acts as the organization’s regulatory liaison and privacy guardian, ensuring lawful data processing and response to regulators.
- Benefit Statement:
SmartSuite helps DPOs manage DSARs, incidents, and assessments with full traceability and defensible audit trails.
- Benefit Source:
DSAR workflows, incident management, assessment history, and regulatory reporting tools.
DSAR Oversight
Reviews and approves data subject request handling.
Incident Documentation
Maintains records of investigations and notifications.
Regulatory Readiness
Ensures required documentation is always available.
General Counsel / Privacy Counsel
Provides legal oversight for processing, contracts, and regulatory interpretation.
- Benefit Statement:
SmartSuite standardizes reviews, evidence collection, and legal signoff workflows.
- Benefit Source:
Legal reviews, document logs, approval workflows.
Processing Reviews
Verifies lawful bases and mitigations for data processing.
Contract Oversight
Reviews privacy clauses and third-party data handling terms.
Investigation Support
Oversees legal aspects of privacy incidents.
Privacy Program Manager
Runs day-to-day operations of the privacy program, coordinating assessments, reporting, and cross-functional activities.
- Benefit Statement:
SmartSuite automates privacy workflows, enabling efficient execution and continuous compliance readiness.
- Benefit Source:
Automated assessments, task routing, dashboards, and reporting workflows.
DPIA / PIA Execution
Manages assessments and review cycles.
Evidence Management
Maintains supporting documentation centrally.
Program Reporting
Tracks completion, gaps, and upcoming obligations.
Compliance Manager / Risk Analyst
Ensures privacy controls, obligations, and mitigations are implemented and validated across the organization.
- Benefit Statement:
SmartSuite provides real-time insight into privacy risks, controls, and remediation progress.
- Benefit Source:
Risk registers, control mapping, issue tracking, and dashboards.
Risk Analysis
Identifies and tracks privacy-related risks.
Control Validation
Monitors testing and mitigation effectiveness.
Audit Support
Prepares evidence for internal and external reviews.
Security Analyst / IT Architect
Ensures technical safeguards align with privacy requirements and regulatory expectations.
- Benefit Statement:
SmartSuite connects technical risks and incidents directly to privacy workflows for unified oversight.
- Benefit Source:
Incident logs, risk registers, system inventories, and linked remediation tasks.
Incident Correlation
Links security incidents to privacy impact assessments.
Impact Analysis
Evaluates systems and data affected by incidents.
Control Testing Support
Assists with validation of technical controls.
Data Governance Analyst
Manages data quality, metadata, and processing integrity across systems and vendors.
- Benefit Statement:
SmartSuite provides structured inventories and data lineage visibility for accurate privacy reporting.
- Benefit Source:
ROPA records, system inventories, vendor linkage, and dashboards.
Data Mapping
Maintains records of processing activities and data flows.
Inventory Updates
Keeps systems and vendors aligned with privacy requirements.
Reporting Support
Supplies accurate data for privacy dashboards and disclosures.