Maintain structured inventories of systems, data categories, processing purposes, retention schedules, and legal bases.
Conduct assessments with automated routing, reviewer collaboration, risk scoring, and documented mitigations.
Capture and resolve data-subject requests with SLA tracking, system owner routing, and audit-ready history.
Yes — SmartSuite provides configurable workflows and evidence tracking aligned to global standards.
Yes — with intake, routing, approvals, SLA tracking, and full audit trails.
Yes — SmartSuite standardizes assessment templates and automates reviews.
Through structured logs, impact scoring, investigations, communications, and timelines.
Yes — using linked records and system inventories.
Yes — data inventory fields support these needs.
By linking privacy, legal, security, and operations workflows in one system.
Yes — SmartSuite supports enterprise-wide privacy teams, multiple regions, and complex programs.
Chief Privacy Officer (CPO)
Oversees enterprise privacy strategy and ensures compliance with global regulations.
- Benefit Statement:
SmartSuite centralizes the privacy program, giving CPOs visibility into processes, risks, and outcomes.
- Benefit Source:
Dashboards, ROPAs, DPIAs, DSAR tracking.
Program oversight
Risk & incident monitoring
Executive reporting
Data Protection Officer (DPO)
Oversees privacy programs and ensures compliance with global data protection laws.
General Counsel / Privacy Counsel
Provides legal oversight for processing, contracts, and regulatory interpretation.
- Benefit Statement:
SmartSuite standardizes reviews, evidence collection, and legal signoff workflows.
- Benefit Source:
Legal reviews, document logs, approval workflows.
Review processing activities
Verify mitigations
Oversee investigations
Privacy Program Manager
Runs day-to-day operations of the privacy program.
- Benefit Statement:
SmartSuite automates assessments, evidence, and reporting.
- Benefit Source:
Automation, dashboards, assessments.
DPIA execution
Evidence management
Compliance reporting
Compliance Manager / Risk Analyst
Ensures compliance controls, obligations, and mitigations are implemented and validated.
- Benefit Statement:
SmartSuite gives teams real-time insight into risk, controls, and mitigation progress.
- Benefit Source:
Control mapping, risks, evidence.
Risk analysis
Obligation tracking
Control validation
Security Analyst / IT Architect
Ensures technical safeguards are aligned with privacy requirements.
- Benefit Statement:
SmartSuite connects technical risks, incidents, and mitigations to privacy workflows.
- Benefit Source:
Incident logs, risk registers, system inventories.
Security incident linkage
Impact assessment
Control testing support
Data Governance Analyst
Manages data quality, metadata, and processing integrity.
- Benefit Statement:
SmartSuite provides structured inventories and data lineage visibility.
- Benefit Source:
ROPAs, system records, linked vendors.
Data mapping
Inventory updates
Reporting
