Privacy Risk Management
Operationalize privacy programs and maintain compliance with GDPR, HIPAA, NIST Privacy, and other regulations — all within a centralized, automated workspace.
Solution Overview
The Privacy Management solution enables organizations to manage privacy compliance programs across multiple regulations and frameworks from one connected platform.
SmartSuite provides visibility into data processing activities, automates privacy impact assessments, and tracks compliance obligations for regulations like GDPR, CCPA, HIPAA, and the NIST Privacy Framework.
Teams can document data flows, monitor third-party processing, and automate risk assessments — ensuring personal data is collected, stored, and processed securely and transparently.
Built-in workflows and dashboards deliver complete oversight of privacy risks, remediation progress, and compliance status across the organization.
Core Capabilities
SmartSuite’s Privacy Management solution simplifies data protection governance by bringing together data inventories, assessments, and compliance monitoring in one integrated system.
Data Inventory & Mapping
Maintain a complete inventory of personal data processing activities, systems, and storage locations.
Privacy Impact Assessments (PIA/DPIA)
Automate assessments to evaluate privacy risks and document mitigation measures.
Consent & Legal Basis Tracking
Record lawful processing bases and manage consent documentation.
Third-Party Data Processing Oversight
Monitor vendor data handling practices and contract compliance.
Incident & Breach Management
Capture, classify, and respond to privacy incidents within required timeframes.
Data Subject Request (DSR) Management
Track and fulfill access, deletion, or rectification requests.
Compliance Monitoring & Reporting
Visualize compliance status and generate regulatory reports automatically.
The Privacy Program Lifecycle
SmartSuite supports the entire privacy management lifecycle — from identifying personal data to continuous monitoring and reporting — ensuring compliance and accountability across all data processing activities.
Discover
Identify personal data assets and processing activities.
Assess
Evaluate risks through PIAs and DPIAs.
Mitigate
Implement corrective actions and controls.
Monitor
Track compliance, incidents, and third-party risks.
Report
Generate evidence and reports for regulators and stakeholders.
Who Uses This Solution
The Privacy Management solution supports data protection, legal, and compliance teams responsible for privacy governance and regulatory readiness.
Oversees privacy programs and ensures compliance with global data protection laws.
Coordinates PIAs, manages data inventories, and monitors compliance.
Ensures policies align with regulatory frameworks and internal controls.
Interprets regulatory text and validates compliance actions.
Collaborates on incident response and risk mitigation.
Connected GRC Ecosystem
The Privacy Management solution connects with other SmartSuite GRC modules to ensure privacy governance is integrated into overall risk and compliance operations.
Modernizing Governance, Risk, and Compliance
Modernize how you manage governance, risk, and compliance with SmartSuite — a unified platform built for today’s connected enterprise.
Artificial Intelligence
SmartSuite's AI generates insights, summarizes complex results, and predicts risks within existing workflows to support proactive decisions.
AI Privacy Risk Summaries
Automatically summarize privacy assessments, DPIAs/PIAs, data processing activities, and identified risks — giving teams an instant understanding of exposure and required actions.
AI Data Mapping Insights
Identify hidden data flows, unusual processing patterns, or inconsistent data-handling practices across departments or systems.
Predictive Privacy Risk Modeling
Forecast emerging privacy risks (e.g., high-risk vendors, sensitive-data expansion, inadequate retention practices) using historical assessments and data usage patterns.
Automations
Use SmartSuite's no-code engine to eliminate repetitive tasks and ensure accountability across risk operations.
Automated DPIA/PIA Launch
Trigger new DPIAs or PIAs when a new processing activity is added, sensitive data is introduced, or a vendor triggers a high-risk threshold.
Data Processing Review Cycles
Schedule recurring reviews of processing activities, retention rules, and data-sharing agreements with automated reminders and approvals.
Remediation Workflow Routing
Automatically assign corrective actions for high-risk findings, escalate overdue items, and track progress through closure.
Integrations
Integrate with the tools your teams use every day. Keep controls, incidents, and risk data in sync through prebuilt connectors and open APIs.
Data Source & Inventory Systems
Integrate with HRIS, CRM, ERP, and data-mapping tools to sync processing activities, system inventories, and sensitive-data attributes.
Vendor & Assessment Platforms
Connect with third-party risk tools, contract systems, and vendor assessment platforms to monitor how external partners process personal data.
Identity, Security & Collaboration Tools
Integrate with Okta, Azure AD, SIEM tools, Microsoft Teams, Slack, and email systems to support access visibility, incident linkage, and privacy task coordination.
Frequently Asked Questions
Answers to common questions about SmartSuite’s pricing models, plan options, and onboarding programs.
Yes — SmartSuite supports privacy frameworks including GDPR, HIPAA, CCPA, and NIST Privacy.
Yes — workflows automate DPIA initiation, review, and approval steps.
Yes — the system links third-party data processing records to risk and compliance modules.
Yes — incidents are automatically connected to the appropriate risk and issue records for traceability.
Discover the Power of Connected GRC
Break down silos, improve collaboration, and streamline compliance. SmartSuite helps GRC teams achieve more — with integrated data, automation, and a shared source of truth across the organization.