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The find records action has been enhanced to support the option to continue or fail (stop processing the automation) if no records are found. Selecting "fail" does not generate an error (or an email notification) - it simply stops the automation from continuing to the next action.
You can configure this setting in the "If no records are found" section of the Find records action configuration interface. It is available for both single and multiple record finds.
Record activity history has been updated to record email activities from the communications center. You'll now see emails sent and received, the sender, subject line, the time and date as well as the content of the email reflected in the containing record's history.
Click the view activity history button in the upper-right corner of the edit record interface to display a record’s history. Clicking the email history item will expand it to show you all of the details.
With the introduction of conditional sections you may now have fields and their sections that are not visible on the edit interface. We’ve enhanced the page settings capabilities to provide a convenient way to edit field and section properties even when they aren’t currently visible.
Open page settings from the edit record page’s 3-dot menu, then click on the Fields tab. You will see a list of fields grouped by their sections. Hovering a field will display buttons to edit field properties or change the field’s permissions. You can also drag and drop the fields to reorder them. Hover a section and you can click its 3-dot menu to change its properties, or click the up and down arrows to move the section.
The edit record interface has been enhanced to allow you to conditionally hide or show sections and their fields.The feature is available on all plans and Solution managers can access it from the Page Settings menu.
Click on the Sections Visibility tab to configure your conditions. You then have the ability to add one or more filters (or filter groups, which allow you to combine AND and OR logic) that specify the conditions that must be true for the section to be displayed.
The Slack automations action now supports dynamically selecting the target channel or user by referencing the value of a field in the record.
Now you can fully automate outbound messaging campaigns, distributing your Slack updates to the right audience without manual configuration or requiring multiple automations.
Enable dynamic mode by selecting Dynamic from the Configure dropdown. You can then select a field to retrieve the channel/user value that will be used for the dynamic match.
Power Search has been enhanced to index all record comments as well as their content. Now you can easily locate a record by keyword match to any text included in its comments.
You can narrow your search to only include comments by clicking on its tab in the Power Search interface.
We're adding the ability to export entire dashboards to PDF, allowing users to share valuable insights and data easily. Now you can distribute reports or save a snapshot of your dashboard for offline access, making collaboration even easier.
Export your dashboard to PDF by clicking the view’s 3-dot menu, then hover the Export option and click on Adobe PDF.
View folders have been enhanced with a visibility setting. Now - in addition to grouping views in folders - you can determine which Member, Team or even users with particular roles can see a folder and the Views it contains.
To set Folder Permissions, click on the Folder’s 3-dot menu and select Folder Settings. You can then specify who should see the folder in the Folder Visibility section of the dialog.
You can now export several fields to PDF format without including the entire record content. Supported fields include:
You have a powerful new tool to use in your automations: the Delete Records action.
Now you can delete records when specified conditions match, or find a list of records with the Find Action and delete in bulk.
Just select the Delete Records action from the action list to add it to your automation. You can then choose to delete the triggering record, or select (or add a new) Find Action to delete the records returned by the find.
The Email Field type has been updated to support a Require entries to be unique option. When checked, the field will require Members to enter a unique email address. No more duplicates in your CRM!
By popular demand we have increased the number of files you can attach in a Files & Images field in Forms to 25. Now you can really power up your media-focused workflows, making it easier for users to submit the files you need.
You can now hide SmartSuite branding on your shared Form Views.
On the settings tab, uncheck the Display SmartSuite branding checkbox and the footer will be hidden (along with the header!) for seamless integration with your site.
You can now hide fields on the edit record page to keep your interface clean and organized.
Hide supporting calculations or other information that users don’t need to interact to create a streamlined user experience while retaining all of the information and functionality of the hidden fields.
To hide a field, open the Page Settings dialog and select the Fields tab. Clicking the hide field icon to the right of a field will hide it from view.
A new set of basic math operations is available for numeric fields in the Update Records action.
You may choose between using a Static value, a manual input, or a Dynamic value derived from another field.
Choose the math operation to be performed by click on the operator dropdown displayed to the left of the input area for the field. You can select Add, Subtract, Multiply or Divide.
Use SmartSuite dot notation syntax to access Time Tracking Log Field information, including reporting user, date and time value.
Time Tracking Log Field now acts like a Linked Record, allowing you to retrieve information with all list-handling functions. Sub-Fields include:
Previously, sub-fields could only be displayed in the Grid view in a read-only mode.
From now on, they can be edited individually! Just like any other normal field.
The Dependency Field’s Predecessor and Successor information can now be displayed independently in grid, allowing you to edit and interact with them in the same way you would a Linked Record.
You can add Dependency subfields to the Grid View by opening Fields to Display, clicking the plus (+) icon to the left of Dependency, and then clicking Predecessor or Successor.
SmartSuite’s Make connector has been enhanced to add Advanced Settings to Updated Records triggers, allowing you to specify field values (and optional changes) that will trigger the scenario. Also reference fields (like Linked Record) give you the option to use their text value or their SmartSuite Id, making it easier to configure advanced workflows.
In the Update Records action, you can now specify the type of update for each field:
Just click the dropdown list displayed before the data entry portion of the field to change the behavior for individual fields.
You can now set up and manage conditions for sections’ visibility.
The feature is available on all plans and Solution Managers can access it from the Page Settings menu. Look for the Sections Visibility tab.
Click on the Section’s name to open a dialog where you can configure criteria that will be evaluated to determine if the Section should be displayed on the page.
Sophisticated Solutions often require multiple supporting tables. You can now choose to hide supporting tables, removing them from the table selector.
All tables and their data remain active and available for use with Linked Records, without cluttering the user experience.
Access hidden tables from the new table selector icon. Click the display icon next to the table name to hide or unhide the table.
With these new functions, you can get specific field values from a sorted list of related records. The functions include:
They can be used in combination with any field type that returns an array, like Sub-Items and Checklists.
GET_LIST() allows to run a query against related records of any type: Linked Records, Sub-items, and Checklist Items.
For example: On the Customer level, I want to get the Total Amount of the three most recent Orders that are in Shipped status.
A new toggle allows to choose between finding one or many records.
The results of each action have quite different uses in later steps.Let’s take a closer look.
Automate the process of locating duplicate records within a table, merging them seamlessly into a single, consolidated record - while simultaneously removing the older version for enhanced data clarity and accuracy.
To configure, select the Merge Records action to add it to your automation. You can then configure the matching criteria (how to determine that something is a duplicate) and specify the actions to take during the merge.
We have added nested field support for the Full Name and Address field types within automations.
This enhancement provides you with greater flexibility when configuring conditions and actions.
For example, you can set up an automation to trigger when only the City field is changed, and as a result, update only the State field.
You are now able to click on a Lookup field value in a View or Record to access the record, making it easy to review details or make necessary changes, subject to appropriate permissions.
This feature brings distant data right at your fingertips.
We have enhanced our charting capabilities by enabling you to sort chart segments in ascending or descending order, clarifying number-driven visualizations.
This feature is now available for both Column and Bar charts.
Today's update includes a large number of new formula functions including the long awaited FIND! For examples or the full list of our available functions and operators, check out this shared view.
A View/Edit Toggle feature is coming to dashboards, designed to streamline the user experience and safeguard against unintended changes. This will simplify the display for end users while still allowing Solution Managers to quickly and easily update layouts and widget configurations.
The toggle is displayed on the right side of the dashboard header. Click the toggle to move from View to Edit (and back).
Cover Images extend our existing record display, bringing a personalized touch to your data. Pull images from existing fields to add visual engagement and help users quickly identify information as they navigate records.
To enable Cover Images, open the Page Settings dialog and select the Settings tab. Choose the Files and Images Field you want as the source for your Cover Image, then close the panel.
You will have the option to include descriptions for Views, which can either appear as icons to the right of the View name, or be displayed below the View name when clicked for increased accessibility.
To add a description, click the arrow icon to the right of the View name and select Add Description. Enter your descriptive text, specify how it should be displayed, and then save.
You can now add icons to your Table names.
Choose from a variety of icons to personalize and visually distinguish your tables, making it easier for users to navigate and identify table contents.
Introducing the SmartSuite Undo/Redo feature.
Now you can effortlessly reverse actions like saving, editing, or deleting records with a simple 'Undo' button. If you change your mind, 'Redo' is just a click away.
Plus, we offer two convenient methods: a toast message or keyboard shortcuts for quick access. Apply a standard CMD/CRTL+Z to Undo and CMD/CTRL+Y to Redo and action.
Introducing the Whiteboard feature in SmartDocs – your canvas for creating flowcharts, diagrams, and charts directly within the SmartDocs field.
Easily draw and add content on a virtual whiteboard, with the option to include multiple whiteboards within a single SmartDoc field to clarify your documents and visually describe any concept.
Our SmartDoc field type has been enhanced to support a collaborative display mode that is auto-enabled if two or more team members are editing a SmartDoc field at the same time.
This feature provides a real-time view of all edits, mirroring the dynamic collaboration experience of platforms like Google Docs.
This feature is enabled by default, no further actions are required to set it up.
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We have introduced a new Side Navigation Panel design that simplifies View access. This collapsible side panel can be pinned open for quick access, or closed to maximize the page viewing area.
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We are excited to announce the general availability of Gantt Charts, a powerful project management tool that simplifies planning, tracking, and task management.
Visualize project timelines, allocate resources efficiently, ensure timely delivery, and elevate coordination for construction, software development, professional services, and marketing projects.
We highly encourage you to watch a video by Dan Leeman in which he highlights all the features of the Gantt View and explains how it is used in combination with the Dependency field type.
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The Dependency Field is designed to streamline task management by keeping track of things that must come before or after the task, process or other work item. The addition of dependency as a dedicated field makes it easy to configure and manage task dependencies, promoting efficient workflow coordination.
We highly encourage you to watch a video by Dan Leeman that explains how Dependency field can be set up and used.
We have enhanced the Due Date Field to support nested field display.
Due Date has always been a compound field, consisting of Start and End Dates. Now, you have the flexibility to choose whether to show the full date range or opt for just the Start or End date in your View
Our filtering control has been enhanced to support the use of condition groups. You can now logically connect conditions together, into a condition group, using "and" and "or" conjunctions.
You now have the ability to easily copy the content of a record to your clipboard by checking the checkboxes next to each record (row) and then selecting the "Copy" option. This allows you to paste the data back into SmartSuite or into other tools or spreadsheets.
In our Grid view, you now have the capability to select and instantly duplicate multiple records by checking the checkboxes next to each record (row) and then selecting "Duplicate". When the "Unique Record Titles" option is activated, we'll automatically append "Copy 1," "Copy 2," and so on, to differentiate each record.
We've streamlined the process for adding choices in Single and Multiple Select fields. Instead of using the dropdown field type "Add new" option, you can now paste values directly into grid cells when the "Allow users to create new choices" setting is enabled. Note that Solution Managers always possess this capability irrespective of the field setting.
We've enhanced our Linked Records printing options. Now, instead of solely displaying linked record titles, the print output mirrors the display setting you've chosen for the field. This update allows you to incorporate additional linked record field content into your printouts when desired.
We are excited to announce a much-requested enhancement to our Forms feature. With this enhancement, you can now dynamically show or hide entire sections of fields in your forms based on conditional logic. It functions similarly to Conditional Fields but offers even greater control!
We're excited to announce that our SmartSuite AI Assistant has graduated from Beta and is now accessible to all our valued customers.
Dive deep into the world of AI with our integration of OpenAI's Chat GPT 3.5, a feature housed within our SmartDoc field. Whether you're selecting from our array of pre-crafted prompts or feeling creative and designing your own, the power of context-aware generation is at your fingertips.
Plus, we're gifting you 200 free requests to kickstart your AI journey. If you're hungry for more after that, simply integrate your own Open AI API key for uninterrupted access.
Embrace the future of content creation and experience the unparalleled potency of our newest offering! For intricate details, do refer to the comprehensive article provided.
We have started adding Overview Videos to each Solution template category. This has been done to allow new users to better understand the types of templates that are available in each category.
When creating a copy of a View, you have the option to set it as either Private or Public. This toggle is available only to users with permissions to create Public views.
We are excited to announce that our new Repeating Tasks feature is now available to all customers. Repeating tasks allow users to schedule tasks to be auto-created on a daily, weekly, monthly, yearly, or custom schedule.
This new feature can be enabled and configured directly within any Due Date field by users that have edit access to the field.
Scheduled repeating tasks will adapt to changes in completion dates and schedules the next occurrence accordingly, so you don't have to worry about missing future deadlines.
This gives you the flexibility to mark a project as completed in various situations like 'achieved', 'on hold', or 'canceled'. It's a small yet impactful feature that caters to the complexity and diversity of your workflows.
We've made it possible to share views in card format. Solution managers can control access to these shared views in a granular manner.
Have you ever wished you could use SmartSuite like a spreadsheet? You can now copy, paste, and delete cells just like you would in a good old-fashioned spreadsheet.
Detailed information about trigger, action, and field value updates to understand why it went wrong is coming this week.
You now have the ability to zoom in/out for PDFs in the Gallery.
Select your color of preference for chart segments in the legend. We also added support for (almost) all Text and Numeric fields in the Group By control.
A Text Field can now be migrated to a Number, Date, Link, Email, Assigned To, Linked Record, Status, and Single and Multiple Select Field types.
We just added the ability to insert a new field above or below the current one in Record View by clicking on the + sign.
We are excited to announce our partnership with WeWeb, a powerful software that offers a unique combination of low-code and no-code customization capabilities, allowing customers and partners to deploy custom front-end applications.
Create and now update existing events on your Google Calendar based on a trigger in SmartSuite.
Guests can now change status field values they are assigned to from My Work, in the Record or from Grid View.
There is now a more efficient way to copy and paste the values of cells, just drag the bottom corner of a cell to copy its contents to adjacent fields!
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Explore the Communication Center additions including email templates, support for files and images fields for attachments in templates, and the addition of in-app notifications when reply emails are received.
You also have the option to set conditions on the lookup field in order to narrow down the results that are included.
You can use conditions to filter the rollup data and display only a specific subset of related records. For instance, you could choose to display only tasks that are ready for review in a particular project.
Guest users now have greater control and flexibility when it comes to tracking the progress of projects and tasks and participating in the workflow. They can now update the status in their My Work- without needing to rely on a paid user to make the changes for them.
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The Communication Center now has an added feature of being able to create, manage and apply templates to your emails within the context of a record!
Streamline your document creation process with our new multi-page Document Designer!
Conditions in forms are a way to set specific conditions or parameters that must be met before displaying a certain field. Display form fields based on previous field values, hiding unnecessary fields until conditions are met, helping form fillers complete forms quickly.
Member Directory display options now include an option for “None, except select profiles.” When this option is selected, only the Members selected in "Always displayed profiles” will be shown in the directory.
Automations now have a history view that can be toggled by clicking the History button in the Automation header. You will see a display of each automation execution, it’s start time, status, duration and number of actions.
You can now select multiple cells with your mouse, then press Cmd/Control+C to copy their contents to the clipboard. With Bulk Actions, you can now bulk paste data when the Title field is in edit mode, and use your [Shift] + [Arrow Keys] to select multiple cells for bulk copy.
The following integration actions are now available: Google Drive, HubSpot, Jira, and Microsoft Teams
Select whether to display the report toolbar, offer an embed code snippet, enable passcode protection, and optionally allow the entire record to be opened. We have also added a URL parameter header=false that disables display of the header.
The Data Schema Widget visualizes your Workspace and Solutions by showing active relationships between Solutions, their Apps, and their fields.
You can now share an entire solution, and optionally allow users to make a copy the Solution in their own Workspace.
Streamline your document creation process with our new multi-page Document Designer! Combine visual elements like lines, boxes, and static text with fields from your SmartSuite records that place them into a document template. Use the template to create a PDF containing values from specific records in your App.
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SmartSuite’s Comments section has been enhanced and rebranded as Communication Center. In addition to traditional comments, this new feature allows users to send and receive emails and create, manage, and apply templates to emails right from the edit record interface.
You can now right-click (Control right-click on Mac) within any cell in the grid to open a menu that will let you open the record, insert a new row, share via email, copy the record URL, print, export or delete the record.
The SmartDoc field type has been enhanced to support the embedding of videos.
Admins and Solution Managers can now share a read-only version of an entire solution via a link or by embedding within a webpage. Includes the ability to require a passcode and also allows the user viewing the solution to download the structure and content - if this option has been enabled.
Our Data Importer has been updated to handle large data sets, perform more advanced data validation, and to auto-create fields within an App.
You can now create and embed data in a grid display format, from any solution you have permissions to access, within a Dashboard.
Our Time Tracking Log field type has been updated to now support an "Auto Timer" feature.
We have made it easier to cut data from spreadsheets and other products and then paste it directly into a Grid view.
The following new automation actions are now available: Google Calendar, Google Sheets, Intercom, Outlook, Salesforce.
When configuring an Automation, you can now choose the “Find Records” action. This will look for records matching specific conditions that you can specify within the action settings.
The new button field type allows you to trigger certain actions directly from a View or Record.
You can now control permissions at the field level, by selecting members or team that can view and/or edit specific fields.
The find records action has been enhanced to support the option to continue or fail (stop processing the automation) if no records are found. Selecting "fail" does not generate an error (or an email notification) - it simply stops the automation from continuing to the next action.
You can configure this setting in the "If no records are found" section of the Find records action configuration interface. It is available for both single and multiple record finds.
Record activity history has been updated to record email activities from the communications center. You'll now see emails sent and received, the sender, subject line, the time and date as well as the content of the email reflected in the containing record's history.
Click the view activity history button in the upper-right corner of the edit record interface to display a record’s history. Clicking the email history item will expand it to show you all of the details.
With the introduction of conditional sections you may now have fields and their sections that are not visible on the edit interface. We’ve enhanced the page settings capabilities to provide a convenient way to edit field and section properties even when they aren’t currently visible.
Open page settings from the edit record page’s 3-dot menu, then click on the Fields tab. You will see a list of fields grouped by their sections. Hovering a field will display buttons to edit field properties or change the field’s permissions. You can also drag and drop the fields to reorder them. Hover a section and you can click its 3-dot menu to change its properties, or click the up and down arrows to move the section.
The edit record interface has been enhanced to allow you to conditionally hide or show sections and their fields.The feature is available on all plans and Solution managers can access it from the Page Settings menu.
Click on the Sections Visibility tab to configure your conditions. You then have the ability to add one or more filters (or filter groups, which allow you to combine AND and OR logic) that specify the conditions that must be true for the section to be displayed.
The Slack automations action now supports dynamically selecting the target channel or user by referencing the value of a field in the record.
Now you can fully automate outbound messaging campaigns, distributing your Slack updates to the right audience without manual configuration or requiring multiple automations.
Enable dynamic mode by selecting Dynamic from the Configure dropdown. You can then select a field to retrieve the channel/user value that will be used for the dynamic match.
Power Search has been enhanced to index all record comments as well as their content. Now you can easily locate a record by keyword match to any text included in its comments.
You can narrow your search to only include comments by clicking on its tab in the Power Search interface.
We're adding the ability to export entire dashboards to PDF, allowing users to share valuable insights and data easily. Now you can distribute reports or save a snapshot of your dashboard for offline access, making collaboration even easier.
Export your dashboard to PDF by clicking the view’s 3-dot menu, then hover the Export option and click on Adobe PDF.
View folders have been enhanced with a visibility setting. Now - in addition to grouping views in folders - you can determine which Member, Team or even users with particular roles can see a folder and the Views it contains.
To set Folder Permissions, click on the Folder’s 3-dot menu and select Folder Settings. You can then specify who should see the folder in the Folder Visibility section of the dialog.
You can now export several fields to PDF format without including the entire record content. Supported fields include:
You have a powerful new tool to use in your automations: the Delete Records action.
Now you can delete records when specified conditions match, or find a list of records with the Find Action and delete in bulk.
Just select the Delete Records action from the action list to add it to your automation. You can then choose to delete the triggering record, or select (or add a new) Find Action to delete the records returned by the find.
The Email Field type has been updated to support a Require entries to be unique option. When checked, the field will require Members to enter a unique email address. No more duplicates in your CRM!
By popular demand we have increased the number of files you can attach in a Files & Images field in Forms to 25. Now you can really power up your media-focused workflows, making it easier for users to submit the files you need.
You can now hide SmartSuite branding on your shared Form Views.
On the settings tab, uncheck the Display SmartSuite branding checkbox and the footer will be hidden (along with the header!) for seamless integration with your site.
You can now hide fields on the edit record page to keep your interface clean and organized.
Hide supporting calculations or other information that users don’t need to interact to create a streamlined user experience while retaining all of the information and functionality of the hidden fields.
To hide a field, open the Page Settings dialog and select the Fields tab. Clicking the hide field icon to the right of a field will hide it from view.
A new set of basic math operations is available for numeric fields in the Update Records action.
You may choose between using a Static value, a manual input, or a Dynamic value derived from another field.
Choose the math operation to be performed by click on the operator dropdown displayed to the left of the input area for the field. You can select Add, Subtract, Multiply or Divide.
Use SmartSuite dot notation syntax to access Time Tracking Log Field information, including reporting user, date and time value.
Time Tracking Log Field now acts like a Linked Record, allowing you to retrieve information with all list-handling functions. Sub-Fields include:
Previously, sub-fields could only be displayed in the Grid view in a read-only mode.
From now on, they can be edited individually! Just like any other normal field.
The Dependency Field’s Predecessor and Successor information can now be displayed independently in grid, allowing you to edit and interact with them in the same way you would a Linked Record.
You can add Dependency subfields to the Grid View by opening Fields to Display, clicking the plus (+) icon to the left of Dependency, and then clicking Predecessor or Successor.
SmartSuite’s Make connector has been enhanced to add Advanced Settings to Updated Records triggers, allowing you to specify field values (and optional changes) that will trigger the scenario. Also reference fields (like Linked Record) give you the option to use their text value or their SmartSuite Id, making it easier to configure advanced workflows.
In the Update Records action, you can now specify the type of update for each field:
Just click the dropdown list displayed before the data entry portion of the field to change the behavior for individual fields.
You can now set up and manage conditions for sections’ visibility.
The feature is available on all plans and Solution Managers can access it from the Page Settings menu. Look for the Sections Visibility tab.
Click on the Section’s name to open a dialog where you can configure criteria that will be evaluated to determine if the Section should be displayed on the page.
Sophisticated Solutions often require multiple supporting tables. You can now choose to hide supporting tables, removing them from the table selector.
All tables and their data remain active and available for use with Linked Records, without cluttering the user experience.
Access hidden tables from the new table selector icon. Click the display icon next to the table name to hide or unhide the table.
With these new functions, you can get specific field values from a sorted list of related records. The functions include:
They can be used in combination with any field type that returns an array, like Sub-Items and Checklists.
GET_LIST() allows to run a query against related records of any type: Linked Records, Sub-items, and Checklist Items.
For example: On the Customer level, I want to get the Total Amount of the three most recent Orders that are in Shipped status.
A new toggle allows to choose between finding one or many records.
The results of each action have quite different uses in later steps.Let’s take a closer look.
Automate the process of locating duplicate records within a table, merging them seamlessly into a single, consolidated record - while simultaneously removing the older version for enhanced data clarity and accuracy.
To configure, select the Merge Records action to add it to your automation. You can then configure the matching criteria (how to determine that something is a duplicate) and specify the actions to take during the merge.
We have added nested field support for the Full Name and Address field types within automations.
This enhancement provides you with greater flexibility when configuring conditions and actions.
For example, you can set up an automation to trigger when only the City field is changed, and as a result, update only the State field.
You are now able to click on a Lookup field value in a View or Record to access the record, making it easy to review details or make necessary changes, subject to appropriate permissions.
This feature brings distant data right at your fingertips.
We have enhanced our charting capabilities by enabling you to sort chart segments in ascending or descending order, clarifying number-driven visualizations.
This feature is now available for both Column and Bar charts.
Today's update includes a large number of new formula functions including the long awaited FIND! For examples or the full list of our available functions and operators, check out this shared view.
A View/Edit Toggle feature is coming to dashboards, designed to streamline the user experience and safeguard against unintended changes. This will simplify the display for end users while still allowing Solution Managers to quickly and easily update layouts and widget configurations.
The toggle is displayed on the right side of the dashboard header. Click the toggle to move from View to Edit (and back).
Cover Images extend our existing record display, bringing a personalized touch to your data. Pull images from existing fields to add visual engagement and help users quickly identify information as they navigate records.
To enable Cover Images, open the Page Settings dialog and select the Settings tab. Choose the Files and Images Field you want as the source for your Cover Image, then close the panel.
You will have the option to include descriptions for Views, which can either appear as icons to the right of the View name, or be displayed below the View name when clicked for increased accessibility.
To add a description, click the arrow icon to the right of the View name and select Add Description. Enter your descriptive text, specify how it should be displayed, and then save.
You can now add icons to your Table names.
Choose from a variety of icons to personalize and visually distinguish your tables, making it easier for users to navigate and identify table contents.
Introducing the SmartSuite Undo/Redo feature.
Now you can effortlessly reverse actions like saving, editing, or deleting records with a simple 'Undo' button. If you change your mind, 'Redo' is just a click away.
Plus, we offer two convenient methods: a toast message or keyboard shortcuts for quick access. Apply a standard CMD/CRTL+Z to Undo and CMD/CTRL+Y to Redo and action.
Introducing the Whiteboard feature in SmartDocs – your canvas for creating flowcharts, diagrams, and charts directly within the SmartDocs field.
Easily draw and add content on a virtual whiteboard, with the option to include multiple whiteboards within a single SmartDoc field to clarify your documents and visually describe any concept.
Our SmartDoc field type has been enhanced to support a collaborative display mode that is auto-enabled if two or more team members are editing a SmartDoc field at the same time.
This feature provides a real-time view of all edits, mirroring the dynamic collaboration experience of platforms like Google Docs.
This feature is enabled by default, no further actions are required to set it up.
We have introduced a new Side Navigation Panel design that simplifies View access. This collapsible side panel can be pinned open for quick access, or closed to maximize the page viewing area.
We are excited to announce the general availability of Gantt Charts, a powerful project management tool that simplifies planning, tracking, and task management.
Visualize project timelines, allocate resources efficiently, ensure timely delivery, and elevate coordination for construction, software development, professional services, and marketing projects.
We highly encourage you to watch a video by Dan Leeman in which he highlights all the features of the Gantt View and explains how it is used in combination with the Dependency field type.
The Dependency Field is designed to streamline task management by keeping track of things that must come before or after the task, process or other work item. The addition of dependency as a dedicated field makes it easy to configure and manage task dependencies, promoting efficient workflow coordination.
We highly encourage you to watch a video by Dan Leeman that explains how Dependency field can be set up and used.
We have enhanced the Due Date Field to support nested field display.
Due Date has always been a compound field, consisting of Start and End Dates. Now, you have the flexibility to choose whether to show the full date range or opt for just the Start or End date in your View
Our filtering control has been enhanced to support the use of condition groups. You can now logically connect conditions together, into a condition group, using "and" and "or" conjunctions.
You now have the ability to easily copy the content of a record to your clipboard by checking the checkboxes next to each record (row) and then selecting the "Copy" option. This allows you to paste the data back into SmartSuite or into other tools or spreadsheets.
In our Grid view, you now have the capability to select and instantly duplicate multiple records by checking the checkboxes next to each record (row) and then selecting "Duplicate". When the "Unique Record Titles" option is activated, we'll automatically append "Copy 1," "Copy 2," and so on, to differentiate each record.
We've streamlined the process for adding choices in Single and Multiple Select fields. Instead of using the dropdown field type "Add new" option, you can now paste values directly into grid cells when the "Allow users to create new choices" setting is enabled. Note that Solution Managers always possess this capability irrespective of the field setting.
We've enhanced our Linked Records printing options. Now, instead of solely displaying linked record titles, the print output mirrors the display setting you've chosen for the field. This update allows you to incorporate additional linked record field content into your printouts when desired.
We are excited to announce a much-requested enhancement to our Forms feature. With this enhancement, you can now dynamically show or hide entire sections of fields in your forms based on conditional logic. It functions similarly to Conditional Fields but offers even greater control!
We're excited to announce that our SmartSuite AI Assistant has graduated from Beta and is now accessible to all our valued customers.
Dive deep into the world of AI with our integration of OpenAI's Chat GPT 3.5, a feature housed within our SmartDoc field. Whether you're selecting from our array of pre-crafted prompts or feeling creative and designing your own, the power of context-aware generation is at your fingertips.
Plus, we're gifting you 200 free requests to kickstart your AI journey. If you're hungry for more after that, simply integrate your own Open AI API key for uninterrupted access.
Embrace the future of content creation and experience the unparalleled potency of our newest offering! For intricate details, do refer to the comprehensive article provided.
We have started adding Overview Videos to each Solution template category. This has been done to allow new users to better understand the types of templates that are available in each category.
When creating a copy of a View, you have the option to set it as either Private or Public. This toggle is available only to users with permissions to create Public views.
We are excited to announce that our new Repeating Tasks feature is now available to all customers. Repeating tasks allow users to schedule tasks to be auto-created on a daily, weekly, monthly, yearly, or custom schedule.
This new feature can be enabled and configured directly within any Due Date field by users that have edit access to the field.
Scheduled repeating tasks will adapt to changes in completion dates and schedules the next occurrence accordingly, so you don't have to worry about missing future deadlines.
This gives you the flexibility to mark a project as completed in various situations like 'achieved', 'on hold', or 'canceled'. It's a small yet impactful feature that caters to the complexity and diversity of your workflows.
We've made it possible to share views in card format. Solution managers can control access to these shared views in a granular manner.
Have you ever wished you could use SmartSuite like a spreadsheet? You can now copy, paste, and delete cells just like you would in a good old-fashioned spreadsheet.
Detailed information about trigger, action, and field value updates to understand why it went wrong is coming this week.
You now have the ability to zoom in/out for PDFs in the Gallery.
Select your color of preference for chart segments in the legend. We also added support for (almost) all Text and Numeric fields in the Group By control.
A Text Field can now be migrated to a Number, Date, Link, Email, Assigned To, Linked Record, Status, and Single and Multiple Select Field types.
We just added the ability to insert a new field above or below the current one in Record View by clicking on the + sign.
We are excited to announce our partnership with WeWeb, a powerful software that offers a unique combination of low-code and no-code customization capabilities, allowing customers and partners to deploy custom front-end applications.
Create and now update existing events on your Google Calendar based on a trigger in SmartSuite.
Guests can now change status field values they are assigned to from My Work, in the Record or from Grid View.
There is now a more efficient way to copy and paste the values of cells, just drag the bottom corner of a cell to copy its contents to adjacent fields!
Explore the Communication Center additions including email templates, support for files and images fields for attachments in templates, and the addition of in-app notifications when reply emails are received.
You also have the option to set conditions on the lookup field in order to narrow down the results that are included.
You can use conditions to filter the rollup data and display only a specific subset of related records. For instance, you could choose to display only tasks that are ready for review in a particular project.
Guest users now have greater control and flexibility when it comes to tracking the progress of projects and tasks and participating in the workflow. They can now update the status in their My Work- without needing to rely on a paid user to make the changes for them.
The Communication Center now has an added feature of being able to create, manage and apply templates to your emails within the context of a record!
Streamline your document creation process with our new multi-page Document Designer!
Conditions in forms are a way to set specific conditions or parameters that must be met before displaying a certain field. Display form fields based on previous field values, hiding unnecessary fields until conditions are met, helping form fillers complete forms quickly.
Member Directory display options now include an option for “None, except select profiles.” When this option is selected, only the Members selected in "Always displayed profiles” will be shown in the directory.
Automations now have a history view that can be toggled by clicking the History button in the Automation header. You will see a display of each automation execution, it’s start time, status, duration and number of actions.
You can now select multiple cells with your mouse, then press Cmd/Control+C to copy their contents to the clipboard. With Bulk Actions, you can now bulk paste data when the Title field is in edit mode, and use your [Shift] + [Arrow Keys] to select multiple cells for bulk copy.
The following integration actions are now available: Google Drive, HubSpot, Jira, and Microsoft Teams
Select whether to display the report toolbar, offer an embed code snippet, enable passcode protection, and optionally allow the entire record to be opened. We have also added a URL parameter header=false that disables display of the header.
The Data Schema Widget visualizes your Workspace and Solutions by showing active relationships between Solutions, their Apps, and their fields.
You can now share an entire solution, and optionally allow users to make a copy the Solution in their own Workspace.
Streamline your document creation process with our new multi-page Document Designer! Combine visual elements like lines, boxes, and static text with fields from your SmartSuite records that place them into a document template. Use the template to create a PDF containing values from specific records in your App.
SmartSuite’s Comments section has been enhanced and rebranded as Communication Center. In addition to traditional comments, this new feature allows users to send and receive emails and create, manage, and apply templates to emails right from the edit record interface.
You can now right-click (Control right-click on Mac) within any cell in the grid to open a menu that will let you open the record, insert a new row, share via email, copy the record URL, print, export or delete the record.
The SmartDoc field type has been enhanced to support the embedding of videos.
Admins and Solution Managers can now share a read-only version of an entire solution via a link or by embedding within a webpage. Includes the ability to require a passcode and also allows the user viewing the solution to download the structure and content - if this option has been enabled.
Our Data Importer has been updated to handle large data sets, perform more advanced data validation, and to auto-create fields within an App.
You can now create and embed data in a grid display format, from any solution you have permissions to access, within a Dashboard.
Our Time Tracking Log field type has been updated to now support an "Auto Timer" feature.
We have made it easier to cut data from spreadsheets and other products and then paste it directly into a Grid view.
The following new automation actions are now available: Google Calendar, Google Sheets, Intercom, Outlook, Salesforce.
When configuring an Automation, you can now choose the “Find Records” action. This will look for records matching specific conditions that you can specify within the action settings.
The new button field type allows you to trigger certain actions directly from a View or Record.
You can now control permissions at the field level, by selecting members or team that can view and/or edit specific fields.
