Power Search — Find Anything Across the Entire Workspace
Search records, comments, files, and team members from any page—one query surfaces everything you can access, grouped by Solution and ranked the way you choose.
- Power Search is available on every plan from the search icon on every page.
- It searches records across all fields and Solutions, comments, files and team members.
- Operators: + for AND, | for OR, - to exclude, quotes for exact phrases, * for prefixes, parentheses for grouping, and ~N for fuzziness or nearness.
- Results are grouped by Solution, and Administrators have advanced filtering options.
- The same search is available in the mobile app from every screen.
What Is Power Search?
Power Search is SmartSuite's global search, opened from the search icon in the top bar on every page. It searches records across all fields and Solutions, comments workspace-wide, file attachments with preview, and team members by name, role, or department. It helps every team find work in seconds instead of paging through Tables—available on all plan types.
Global Coverage
Search Records, Comments, Files, and Members at Once
One query runs across the whole workspace: records are matched on all fields and grouped by Solution, comments surface workspace-wide sorted by relevance or recency, file attachments return with a preview, and team members appear with mini-profiles searchable by name, role, or department.
No more remembering which Table holds the answer—search once and scan grouped results.
Query Operators
Refine Results with Advanced Search Operators
Go beyond keywords with the operators built into Power Search: AND (+), OR (|), exact phrases in quotes, prefix matching (*), and grouping with parentheses. Fuzziness (~N) catches typos and near-matches, and Nearness finds words that appear close together. Typing two terms with a space works as AND, even when they sit in different fields. Search only returns what you already have access to.
Governed Results
Search Everything You Can See—and Nothing You Can't
Results reflect workspace access, so members find records, comments, and files only across the Solutions they can already open. Every user can search from any page; Administrators get additional advanced filtering options for deeper queries.
Power Search
In governed workspaces, the answer usually exists—the evidence, the finding, the policy clause. Power Search collapses the hunt to a single query from any page.
An auditor asks for proof of a control test—the compliance manager searches the control name and finds the records, attached evidence files, and reviewer comments in one pass.
A risk owner searches a vendor's name once and finds related assessments, findings, contracts, and remediation comments across the workspace—full context before the next review.
A policy owner runs an exact-phrase search for a specific clause and surfaces every record and comment that references it, ahead of the next revision cycle.
A compliance manager looks up a colleague by role or department and gets a mini-profile with contact details—an attestation reminder routed without leaving the register.
Pair Power Search with the Member Directory—find a person by name in search, then open their full profile for contact details, team, and availability.
Power Search is SmartSuite's global search, opened from the search icon in the top bar on any page. It searches the entire workspace at once instead of one Table at a time.
Four item types: records (matched across all fields and grouped by Solution), comments (workspace-wide, sortable by relevance or recency), files (attachments with preview), and team members (searchable by name, role, or department, shown with mini-profiles).
Yes. Queries can combine AND and OR logic, exclude terms with negation, match exact phrases in quotes, use prefix matching, group conditions with parentheses, tolerate typos with fuzzy matching, and find words near each other with proximity search.
No. Search results cover the Solutions a member can already access, so Power Search widens reach without widening access—an important property for governed and audit-conscious workspaces.
From the search icon in the top bar, available on every SmartSuite page. Close it with the X icon or by clicking outside the search window.
Yes—Power Search is available on all plan types. Every user can search, and Administrators have access to additional advanced filtering options.
Stop Hunting, Start Finding
One search across every record, comment, file, and person you can access—from any page in SmartSuite.