Event Planning

From small meetings to massive conferences, one-time epics to recurring live programs, coordinate every dynamic and elevate your events with SmartSuite.

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Coordinate and manage events of any size

Coordinate And Manage 
Events Of Any Size

Have all of the tools you need to coordinate events of any type and scale in a single unified platform. From planning your event through managing execution, SmartSuite supports workflows to ensure that every detail is tracked, all preparation is completed and everything runs smoothly. Coordinate teams, line up vendors, assign resources and track participants in one easy-to-use interface.



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Manage everything that goes into event planning

Planning + Execution
In One Space

We understand all the work that goes into pulling off the perfect event, and when it happens...it happens quickly. You need a single space to manage your planning, and seamlessly toggle to the event action plan. Manage your schedule, track guests, ensure the right assets are in the right places - exactly as planned.

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Manage Everything
From Your Mobile App

When it's Go Time! You can trust all the details are tucked away safely in the SmartSuite mobile app (available in iOS and Android). Stay connected and communicate with your team, manage the schedule, guests, speakers, vendors and more.

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Manage brand or campaign content from concept through publishing directly in SmartSuite

Create & Manage
Rich Event Content

Prepare, review and store rich content to support your events - from communications to flyers, wayfinding signage, name tags and beyond.

Coordinate presentation materials and speaker content in a central spot, so you rest easy knowing the most current collateral is at your fingertips during the big show.


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Support your in-house and contracted event teams

Simplify
Collaboration

Support your in-house and contracted event teams. Manage vendors and staff. Centralize communications. All in one spot.

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Manage Guests
And Speakers

Capture any and every detail of your event attendees. Map out VIP experiences, track guests through the event, and ensure the speakers have everything they need to make their best showing.

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Make Special Events
Extra Special

Easily customize your event planning templates based on your exact needs and methods of delivery. Create your own templates for specific event types, so your next wedding, corporate retreat, or customer summit starts with a repeatable workflow.

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How SmartSuite Works For Your Teams

My Work consolidates you tasks into a single list

Task Management

Pulling off the perfect event requires disciplined action. Integrated task management drives focus on the series of priorities to bring all the work streams together perfectly.

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Create a dashboard of key company metrics and charts

Track Key Metrics In Dashboards

Control your budget and plan, track and summarize event financials with intuitive views and reporting.

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Collaborate in real time with SmartSuite

Collaborate In Real-Time

Delegate and collaborate with your crew right where the work is being done.

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Control Team Access

Manage vendor access to provide only the event information they need to know.

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Integrate SmartSuite with your favorite productivity tools

Integrate With Planning Tools

Quickly integrate with communication and planning tools you already use every day to amplify your effort while centralizing control.

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Integrate SmartSuite with your favorite productivity tools

Automate Workflow

Use our intuitive automation builder to trigger actions that keep workflows flowing freely and events running smoothly.

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Collaborate in real time with SmartSuite

Work In Real-Time

Take action on hot items as they happen, right where your event planning team is working.

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Explore All Features

Event Planning

Click on the cards below to view a live, read only version of the solution template.
Manage any type of event

Event Planning

Ditch clunky event management software and use this solution to manage any type of event. Track attendees, staff, budget, venues, menus, dietary restrictions, entertainment, and vendors.

Manage any type of event
https://app.smartsuite.com/public/pb7v5n6n/solution/5f5ba63e5ba02c9b4a44c758
Geared for event managers/management companies looking to centralize vendor information and staffing resources to pull together that perfect event

Event Vendors

Geared for event managers/management companies looking to centralize vendor information and staffing resources to pull together that perfect event.

Geared for event managers/management companies looking to centralize vendor information and staffing resources to pull together that perfect event
https://app.smartsuite.com/public/pb7v5n6n/solution/6123c049926f18a20ff6c5be
Built for event managers/event management companies who work with multiple venues, caterers and foodservice providers

Event Menu Planning

Built for event managers/event management companies who work with multiple venues, caterers and foodservice providers. This solution helps dial in the perfect menu and budget.

Built for event managers/event management companies who work with multiple venues, caterers and foodservice providers
https://app.smartsuite.com/public/pb7v5n6n/solution/6123be5cf7edc3f3225c9079
Capture any personal preferences, dietary restrictions, VIP treatments - anything to nail their event experience

Guest Management

Need a point solution to track guests? Here it is. Capture any personal preferences, dietary restrictions, VIP treatments - anything to nail their event experience.

Capture any personal preferences, dietary restrictions, VIP treatments - anything to nail their event experience
https://app.smartsuite.com/public/pb7v5n6n/solution/6123bce9926f18a20ff6c593

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