My Work — Every Assignment Across Every Solution, in One Place
My Work gathers every record assignment, checklist item, sub-item, and assigned comment you own into a single personal hub—so you triage by due date, update status inline, and never hunt across Solutions to find what you owe.
- My Work is available on every plan and opens from the top panel on any page.
- A record appears when its Assigned To field is connected to a Status field; a Due Date field can be linked for deadlines.
- Task types: assigned records, comments, personal tasks, checklist items and sub-tasks, with Low, Normal, High or Urgent priority.
- Open Assignments group as Overdue, Today, Upcoming (next 7 days), Later and No Due Date; closed tasks group by completion period.
- Records assigned to a Team through the Team field appear in My Work for every member of that Team.
What Is My Work?
My Work is a SmartSuite capability that consolidates every task assigned to a Member—record assignments, checklist items, sub-items, assigned comments, and personal tasks—into one page spanning every Solution they can access. It helps practitioners and managers see exactly what is owed and when, triage overdue work first, and update status or due dates inline—with every change written back to the source Record. A record appears in My Work when its Table pairs an Assigned To Field with a Status Field, the same mechanism behind Task Management.
Unified Task Hub
Consolidate Every Assignment Across Solutions in My Work
My Work pulls together everything assigned to you across every Solution you have access to—record assignments, checklist items, sub-items, and comments assigned to you by name. Each entry shows the task name, the Record and Table it belongs to, its type, priority, current status, due date, and the workflow it supports.
Status and due dates stay live from the source Record, so the hub is always current—no refresh rituals, no per-project checking.
Daily Triage
Triage Open Assignments by Due Date, Not by Project
The Open Assignments tab groups everything outstanding into Overdue, Today, Upcoming, Later, and No Due Date buckets—so the first thing you see each morning is what actually needs attention, ranked by urgency rather than by which Solution it lives in.
Closed Assignments keeps a separate record of what you have finished, grouped by completion recency from today back through last year—useful for standups, one-on-ones, and end-of-quarter reviews.
Inline Updates
Complete Tasks and Change Status Without Opening a Record
Work directly from the list: click the circle beside a task to mark it complete, adjust the due date from a date picker, or change status from a dropdown—no need to open the full Record. Every inline edit writes back to the underlying Record instantly, so project views, Dashboards, and reports reflect the change the moment you make it.
Task Eligibility
Activate Task Tracking with Assigned To and Status Fields
SmartSuite recognizes a Record as a task when its Table connects an Assigned To Field to a Status Field—add an optional Due Date Field and deadline tracking comes with it. That means any Table becomes My Work-eligible without restructuring: controls, incidents, change requests, and campaign deliverables all flow into assignees' hubs the moment the fields are paired.
Personal Tasks
Track Personal Tasks Alongside Formal Assignments
Not everything belongs in a shared Solution. My Work supports personal tasks—items you create for yourself, with their own due dates and priorities, that never touch a project Table. Draft notes, prep for a review, follow up on a call: keep them in the same triage flow as your formal assignments instead of a separate notes app.
My Work
In governed environments, work arrives from many Solutions at once—control tests, attestations, remediation tasks, and evidence requests. My Work gives every Member one accountable view of all of it.
A compliance analyst assigned recurring control tests across several framework Solutions starts each day in Open Assignments, clearing Overdue and Today items first. Completions write back to the control Records, keeping the testing calendar current.
Evidence requests and policy attestations assigned as checklist items surface in the owner's My Work with due dates. Nothing waits in an inbox—each item is tracked, prioritized, and closed from one page.
An issue owner sees remediation tasks from every framework Solution in one queue, with overdue items surfaced first. Inline status changes write back to the finding Records, so remediation reporting stays current without a separate tracker.
Due-diligence reviews and renewal checks assigned across vendor Solutions land in the analyst's hub with due dates and priorities. Urgent renewals stand out immediately, and completions update the vendor Records inline.
Pair My Work with Comments & @Mentions: assign an auditor's question to a control owner as a comment and it becomes a tracked task in their hub—with a status and completion instead of a notification that scrolls away.
My Work is a personal hub that consolidates every task assigned to you—record assignments, checklist items, sub-items, assigned comments, and personal tasks—across every Solution you can access. It groups open work by due date and lets you update status, due dates, and completion inline.
A Record generates a My Work task when its Table has an Assigned To Field connected to a Status Field. A connected Due Date Field is optional but adds deadline tracking. Once the fields are paired, anything assigned to you in that Table flows into your hub automatically.
Yes. Mark a task complete with the circle icon, change its status from a dropdown, or adjust its due date with a date picker—all without opening the Record. Every inline change writes back to the source Record immediately.
Assigned Records, checklist items, sub-tasks, comments assigned to you, and personal tasks you create for yourself. Each entry shows its type, priority (Low, Normal, High, or Urgent), status, due date, and the Record and Table it belongs to.
Open Assignments are grouped by due date—Overdue, Today, Upcoming, Later, and No Due Date—so urgent work surfaces first. Closed Assignments are grouped by when you completed them, from today back through last year.
Yes. Personal tasks let you add items that are yours alone—unrelated to any project Record—so private to-dos sit in the same prioritized list as your formal assignments.
Personal task tracking is listed as available on all plans, and the My Work help article states no plan restrictions. SmartSuite's pricing page highlights complete task management—status tracking tied to due dates—on Professional and Enterprise plans.
Start Every Day Knowing Exactly What You Owe
Open My Work, clear what's overdue, and update everything inline—one hub for every assignment across every Solution.