Facility Management

Simplify the complex, keep track of your everything, react to issues as they occur and be proactive about how you manage your facilities.

Facility managers streamline their workflows with SmartSuite
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Consolidate and modernize your facility management

Consolidate and Modernize

Your Facility Management

Use a single platform to centralize and streamline every facilities management process. Track assets, locations and repairs to have a complete understanding of your spending, monitor trends and avoid unexpected costs. Make repair/replace decisions based on solid data, maximize update with scheduled preventive maintenance, coordinate vendors and work orders, all from an intuitive online interface that can be accessed on the Web or from any mobile device.


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Raise The Bar
On Service

Be proactive and more responsive.  Simplify processes so you can focus more on managing your team and your facility.

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Improve
Communications

Show what makes your business better by providing exceptional experiences with our conversation and notification features.

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Put Out
Your Inbox Fires

Make sure the most important items rise to the top with our workflow and task management features.

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Track All Your
Assets & Services

Holistically manage your facilities, including services, vendors, and assets in one central set of solutions.

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How SmartSuite Works For Your Teams

Simplify With Reports & Dashboards

Keep tabs on your workflow and establish operating cadences to make consistent progress towards goals. Drill into the details to identify process bottlenecks and continuously improve.

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Collaborate In Real-Time

Build a culture of collaboration by tapping expertise, asking questions, and tackling service requests as they appear, right where the work is being doing

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Automatically Prioritize Tasks

Separate signal from noise. Use integrated task management to respond to problems and be proactive in outreach with triggers to direct your work.

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Integrate With Other Systems

Automatically pull in your data from multiple apps and finally have all your team’s work in one place.

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Respond Quickly

React to the needs of your organization in real time. Support team members on the frontlines of delivery and ensure they have the resources they need when they need them.

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Automate Important Workflow

Automate any process to keep your teams running smoothly. Set simple rules to trigger action and give shape to a new way of operating.

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Import Your Data

Import existing facilities data from multiple sources to jump start your work.

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Explore All Features

Facility Management

Click on the cards below to view a live, read only version of the solution template.
Visitors log their information and teammates receive automated messages notifying them a visitor has arrived.

Visitor Tracker

Step beyond the antiquated front-desk and paper-based sign-in. Visitors log their information and teammates receive automated messages notifying them a visitor has arrived.

Visitors log their information and teammates receive automated messages notifying them a visitor has arrived.
https://app.smartsuite.com/public/pb7v5n6n/solution/611e733f901249a4e2bb43c5
Create maintenance schedules, manage asset lifecycles, locations, and responsibilities

Company Assets

Track company physical assets (beyond IT equipment). Create maintenance schedules, manage asset lifecycles, locations, and responsibilities.

Create maintenance schedules, manage asset lifecycles, locations, and responsibilities
https://app.smartsuite.com/pb7v5n6n/solution/611e74d74907d4dab1574a85/611e74d74907d4dab1574a88/611e74d9f4f5f54eaddb5456/grid
Keep track of all the services utilized within your facilities

Facility Services

Keep track of all the services utilized within your facilities. Set and track budgets for utilities and other services to make sure you’re getting the most for your money.

Keep track of all the services utilized within your facilities
https://app.smartsuite.com/public/pb7v5n6n/solution/611e6c76e89502d4b066c735
Establish the rules for granting, control, monitoring and removing physical access to offices or facilities

Physical Security Policies

Establish the rules for granting, control, monitoring and removing physical access to offices or facilities. Use this solution to identify sensitive areas within the organization and define access to them.

Establish the rules for granting, control, monitoring and removing physical access to offices or facilities
https://app.smartsuite.com/public/pb7v5n6n/solution/611e7b60ed0ec491d83e7b69
Log tickets to request maintenance, fix issues or make enhancement to your facilities

Facility Work Tickets

Log tickets to request maintenance, fix issues or make enhancement to your facilities. Requests are queued for review and tracked to completion upon approval.

Log tickets to request maintenance, fix issues or make enhancement to your facilities
https://app.smartsuite.com/public/pb7v5n6n/solution/611e6b547327a6f6b29e7cf4
Track licenses, maintenance, driver information, fuel costs, mileage and more

Fleet Management

Track licenses, maintenance, driver information, fuel costs, mileage and more. Adapts to include upgraded capabilities like real-time GPS tracking.

Track licenses, maintenance, driver information, fuel costs, mileage and more

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