May 2025 Product Updates
The May 2025 release delivers updates that make SmartSuite smarter, more visual, and easier to use across devices. From the powerful new Looping action in automations, to mobile-ready Grid View widgets, to enhanced form visuals with linked record cover images, this release is packed with upgrades that streamline workflows. Add in inline widget placement for dashboards and new workspace usage insights, and teams get more control and efficiency than ever before.
Automations: Looping Action
SmartSuite now supports a Looping action in automations, allowing you to repeat a group of actions for each item in a list—unlocking powerful iteration capabilities for dynamic workflows.
Key Highlights
- Action Type: Looping – Executes a group of actions once for every item in a selected list.
- Advanced Logic Group: Appears under a new “Advanced Logic” section in the automation builder.
- Visual Container: Looping groups are styled differently and always appear as the final action block.
- Supported Inputs: Accepts lists from Find actions or Webhook actions that return arrays of simple types or objects.
- Current Item: Adds a dynamic output for each item in the list, with object keys or record fields selectable in dropdowns.
- Action Limit: Supports up to 10 actions inside a looping group.
- Run History: Looped actions are grouped with individual statuses, expandable on demand.
See Feature Overview Video
View Help Article
Mobile Dashboards: Grid View Widget
SmartSuite dashboards now support native Mobile Grid View widgets on iOS and Android, bringing the power of tabular data to every screen without extra setup.
Key Highlights
- Native rendering of any existing Grid View dashboard widget in the SmartSuite mobile app
- Responsive layout automatically optimizes columns, grouping, filters, and conditional formatting for smaller screens
- Tap a row to open the full record, make edits, launch comments, or run record‑level actions from mobile
- Works out of the box, with no configuration changes required; every current dashboard inherits mobile support at release
This update puts critical list data at your fingertips wherever you work—review, update, and act on records in real time without switching to a desktop.
See Feature Overview Video
View Help Article
Workspace Usage: Stats and Management
We’ve expanded the chart options available in Dashboards! Now, you can add Bubble and Scatter charts—previously exclusive to Chart View—directly to your dashboards. Plus, Heatmaps (previously released) provide valuable insights into data density and patterns.
Key Highlights
- Bubble Charts visualize three dimensions of data, using bubble size to represent an additional variable.
- Scatter Charts display relationships between two numerical variables, helping identify trends, clusters, and outliers.
- Heatmaps (previously released) allow you to analyze data density across a grid, making patterns and anomalies easier to spot.
See Feature Overview Video
View Help Article
Form View: Cover Image Support in Linked Records
We've enhanced the form experience by adding support for cover images in selection grids when choosing records in Linked Record fields. This visual upgrade helps users more easily identify and select the correct linked item—especially useful for image-driven use cases like selecting people, products, assets, or projects.
Key Highlights
- Visual Previews in Forms: Linked Record selection grids now display cover images directly within form views, just like in standard grid selectors elsewhere in SmartSuite.
- Same Configuration: Cover images are configured by selecting an image field (Files & Images) in the Linked Record field settings—no extra steps needed.
- Consistent Experience: Users enjoy a consistent and intuitive experience whether selecting linked records from a form or within the main workspace.
This enhancement adds helpful context to linked record choices and makes SmartSuite forms more visual and user-friendly.
Dashboard Widgets: Add New Widget Inline
SmartSuite dashboards now let you drop new widgets exactly where you need them. Instead of always landing at the bottom of the layout, a subtle ＋ icon appears between existing widgets on hover; choose any item from the Widget Library and it is placed right in that spot—keeping your dashboard flow intact.
Key Highlights
- Inline ＋ Add Widget control surfaces between widgets as you hover.
- Opens the full Widget Library, so every widget type is available in-context.
- Honors current row / column sizing so the new widget fits the surrounding layout automatically.
- Keyboard-accessible: press Tab to focus the inline control, then Enter to open the library.
- Works in both grid and free-form dashboard layouts.
- Fully backwards-compatible—existing dashboards gain the feature instantly, with no migration required.
This update makes building pixel-perfect dashboards faster and more intuitive—no more dragging new widgets from the bottom of the page back up to their intended positions.
May’s updates expand what teams can achieve with SmartSuite—from advanced automation logic to seamless mobile access and more intuitive dashboards and forms. Whether you’re automating repetitive processes, working on the go, or building clean, visual interfaces, these enhancements help you save time and stay productive. Together, they reinforce SmartSuite’s mission to deliver a flexible, user-friendly platform that adapts to the way you work.
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