Entity & Corporate Governance Management
Manage legal entities, corporate structures, and governance records — with full visibility into ownership, compliance, and obligations.
Product Overview
Centralize Entity Records and Strengthen Corporate Governance
SmartSuite’s Entity & Corporate Governance Management solution provides one system to manage legal entities, corporate structures, and governance records across the organization. It enables organizations to move from fragmented spreadsheets and static documents to a centralized, governed system of record.
Organizations can manage:
- Legal entities and subsidiaries
- Ownership structures and relationships
- Board members and governance roles
- Corporate records and documentation
- Regulatory and compliance obligations
With every entity record in one place, legal and governance teams gain full visibility into organizational structure, ownership, and compliance requirements.
Entities, roles, and obligations are tracked and maintained consistently, with dashboards that show current governance status.
As part of SmartSuite’s connected platform, Entity & Corporate Governance Management integrates directly with:
- Legal Matter Management for governance-related work
- Contract Lifecycle Management (CLM) for entity agreements
- Risk and Control Self-Assessment (RCSA) for regulatory alignment
- Budget Planning & Management for entity-level financial tracking
- Enterprise Reporting for governance oversight
Governance then sits inside the legal and operational system rather than in a separate register.
Together, these give legal teams an entity management system that is:
- Authoritative and complete
- Audit-ready and compliant
- Transparent across legal and executive stakeholders
What is Entity & Corporate Governance Management?
Entity & Corporate Governance Management is the process of managing legal entities, corporate structures, ownership, and governance activities within an organization. It ensures that entities are compliant, documented, and aligned with regulatory and operational requirements.
Core Capabilities
SmartSuite’s Entity & Corporate Governance Management product provides the capabilities required to manage entities and governance across the organization.
Legal Entity & Subsidiary Management
Maintain records of all entities and organizational structures.
Ownership & Corporate Structure Mapping
Track relationships between entities and ownership hierarchies.
Board & Governance Role Management
Manage board members, committees, and leadership roles.
Corporate Records & Documentation
Store governance documents, filings, and records.
Regulatory Compliance Tracking
Monitor obligations and compliance requirements.
Governance Workflow Management
Manage approvals, filings, and governance processes.
Audit Trails & Historical Records
Maintain full traceability of governance activity.
Links to Legal & Finance Workflows
Link entities to matters, contracts, and budget records.
Dashboards & Governance Reporting
Provide visibility into entity and compliance status.
The Governance Lifecycle
SmartSuite supports the lifecycle of entity and governance management — from entity creation through compliance and oversight.
Establish Entity Structure
Define entities, ownership, and hierarchy.
Assign Governance Roles
Track board members and leadership responsibilities.
Manage Corporate Records
Store documents and maintain compliance data.
Track Compliance & Obligations
Monitor regulatory requirements and deadlines.
Review, Audit, and Update
Ensure ongoing governance and compliance.
Connected Legal Ops Ecosystem
SmartSuite connects entity management with legal, risk, and financial workflows — ensuring alignment across governance processes.
Track and manage legal matters, cases, and workflows with real-time visibility across legal operations.
Run risk and control self-assessments with consistent scoring models, evidence on each assessment, and dashboards of risk exposure and control effectiveness.
Who This Product Is For
Entity & Corporate Governance Management supports stakeholders responsible for managing legal entities and governance.
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Legal Teams (General Counsel, Legal Ops)
Corporate Secretary
Compliance Manager
Finance Teams
Executive Leadership
Auditors
Frequently Asked Questions
Answers to the questions readers ask most about this topic.
Entity and corporate governance management is the practice of keeping legal entities, ownership structures, board roles, and governance obligations documented, current, and compliant. Spread across spreadsheets and filing cabinets, records go stale and deadlines are missed. SmartSuite holds each entity as a record with its ownership links, officers, filings, and obligations, so legal teams answer structure questions from one source.
Every legal entity is a record linked to its parent and subsidiaries, with ownership percentages, jurisdiction, registration details, and status as fields. The ownership hierarchy is built from those links and viewed as a tree or a list. Legal teams update one record and the structure view reflects it.
Board members, committee seats, and officer roles are recorded against each entity with term dates and responsibilities. Workflows handle appointments, resignations, and renewals with the approvals each requires. A corporate secretary sees every role due for renewal across the group in one view.
Governance documents, filings, minutes, and resolutions are attached to the entity record they belong to, with permissions that limit access to the legal team and named stakeholders. Each document carries its date, type, and status. Auditors find the record for an entity without a request to legal.
Filing deadlines and compliance obligations are recorded per entity and jurisdiction, and automations remind owners ahead of each date and escalate when a deadline passes. Obligations link to the filings that satisfy them. A compliance manager works from a calendar of upcoming obligations across all entities.
Yes. Groups with many entities across regions and jurisdictions hold them in one structure, with jurisdiction-specific obligation sets and permissions by region. Dashboards summarize entity count, open obligations, and overdue filings by country. Regional teams maintain their own entities under the same model.
Dashboards and reports show leadership the entity structure, board composition, and obligation status without a request to legal. Each figure links to the underlying records. Executives and auditors read the same data the legal team maintains.
Governance data and the workflows that change it live in one system, so every appointment, filing, and ownership change is recorded with who approved it and when. Deadlines are tracked rather than remembered. Over time, the organization carries a complete, reviewable governance record for every entity.
Strengthen Governance and Gain Full Visibility into Your Organization
SmartSuite helps you manage entities, governance, and compliance in one platform with current status at a glance.