SmartSuite for the Privacy Program Manager
The Privacy Program Manager runs the day-to-day privacy programme: DPIAs and PIAs, assessment cycles, evidence, cross-functional coordination and reporting. They turn privacy policy into operating workflows and keep completion, gaps and upcoming obligations visible.
What you own
- Manage DPIA and PIA execution and review cycles
- Maintain the records of processing activities
- Coordinate privacy activities with security, legal, product and vendors
- Maintain supporting evidence centrally
- Track programme completion, gaps and upcoming obligations
- Run privacy training and awareness
- Report programme status to the CPO and DPO
Where the role sits
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Reports to
Direct reports
Works closely with
GRC processes
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Owns
accountable for the process
Touches
contributes or approves
Depends on
consumes its output
How SmartSuite helps, suite by suite
Each card is the persona record from that suite's Users tab.
How they use the Privacy Management suite
DPIA / PIA execution
Manages assessments and review cycles.
Evidence management
Maintains supporting documentation centrally.
Program reporting
Tracks completion, gaps, and upcoming obligations.
How they use SmartSuite
Suites that serve this role
Products this role uses most
How SmartSuite supports this role
Privacy. Automates DPIA and PIA workflows with assessment templates, task routing and review cycles, and keeps supporting documentation central.
Risk management. Tracks privacy risks, controls and mitigation effectiveness in a register.
Third-party risk. Connects processors and vendors to the processing activities and assessments that cover them.
Issues and actions. Tracks gaps and remediation from assessments with owners and dates.
Reporting. Reports completion, gaps and upcoming obligations to privacy leadership.
Industry reference
GDPR Article 35 requires data protection impact assessments for high-risk processing and Article 30 requires records of processing; the NIST Privacy Framework (2020) and ISO/IEC 27701 turn those into an operating programme, and the IAPP's CIPM body of knowledge describes the manager's work. California's CPRA regulations now add risk assessments and cybersecurity audits for higher-risk processing.
Sector regimes add their own cycle. Financial firms run GLBA privacy notices and state-law assessments; healthcare providers evidence HIPAA Privacy Rule safeguards and breach risk assessments; US federal agencies complete privacy impact assessments under the E-Government Act and system-of-records notices under the Privacy Act; technology companies manage transfer mechanisms and vendor privacy terms.
In their words
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