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Common Use Cases

Explore the range of use cases that we can cover for you. Click on them to see the solution templates that we have ready.

Consolidate and modernize your facility management

Consolidate and Modernize

Your Facility Management

Use a single platform to centralize and streamline every facilities management process. Track assets, locations and repairs to have a complete understanding of your spending, monitor trends and avoid unexpected costs. Make repair/replace decisions based on solid data, maximize update with scheduled preventive maintenance, coordinate vendors and work orders, all from an intuitive online interface that can be accessed on the Web or from any mobile device.


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Be proactive and more responsive with SmartSuite

Raise The Bar
On Service

Be proactive and more responsive.  Simplify processes so you can focus more on managing your team and your facility.

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Show what makes your business better by providing exceptional experiences with SmartSuite

Improve
Communications

Show what makes your business better by providing exceptional experiences with our conversation and notification features.

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Put Out
Your Inbox Fires

Make sure the most important items rise to the top with our workflow and task management features.

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Track All Your
Assets & Services

Holistically manage your facilities, including services, vendors, and assets in one central set of solutions.

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How SmartSuite Works For Your Teams

Simplify With Reports & Dashboards

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Explore All Features

Facility Management

Click on the cards below to view a live, read only version of the solution template.
Visitors log their information and teammates receive automated messages notifying them a visitor has arrived.

Click to view live interactive demo of the solution

Visitor Tracker

Step beyond the antiquated front-desk and paper-based sign-in. Visitors log their information and teammates receive automated messages notifying them a visitor has arrived.

Visitors log their information and teammates receive automated messages notifying them a visitor has arrived.
https://app.smartsuite.com/shared/pb7v5n6n/shared-solution/iwfAVwj1uc/
Create maintenance schedules, manage asset lifecycles, locations, and responsibilities

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Company Assets

Track company physical assets (beyond IT equipment). Create maintenance schedules, manage asset lifecycles, locations, and responsibilities.

Create maintenance schedules, manage asset lifecycles, locations, and responsibilities
https://app.smartsuite.com/shared/pb7v5n6n/shared-solution/zxcGcPK8I8/
Keep track of all the services utilized within your facilities

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Facility Services

Keep track of all the services utilized within your facilities. Set and track budgets for utilities and other services to make sure you’re getting the most for your money.

Keep track of all the services utilized within your facilities
https://app.smartsuite.com/shared/pb7v5n6n/shared-solution/4E1XIloLQt/
Establish the rules for granting, control, monitoring and removing physical access to offices or facilities

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Physical Security Policies

Establish the rules for granting, control, monitoring and removing physical access to offices or facilities. Use this solution to identify sensitive areas within the organization and define access to them.

Establish the rules for granting, control, monitoring and removing physical access to offices or facilities
https://app.smartsuite.com/shared/pb7v5n6n/shared-solution/W7lejhVWPx/
Log tickets to request maintenance, fix issues or make enhancement to your facilities

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Facility Work Tickets

Log tickets to request maintenance, fix issues or make enhancement to your facilities. Requests are queued for review and tracked to completion upon approval.

Log tickets to request maintenance, fix issues or make enhancement to your facilities
https://app.smartsuite.com/shared/pb7v5n6n/shared-solution/NA39TT4OEE/
Track licenses, maintenance, driver information, fuel costs, mileage and more

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Fleet Management

Track licenses, maintenance, driver information, fuel costs, mileage and more. Adapts to include upgraded capabilities like real-time GPS tracking.

Track licenses, maintenance, driver information, fuel costs, mileage and more

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