Enterprise Assets & Structure
Manage assets, applications, systems, and organizational structure in one model — with clear ownership, dependency mapping, and visibility across your enterprise.
Product Overview
Establish One System of Record for Assets, Systems, and Organizational Structure
SmartSuite’s Enterprise Assets & Structure software gives organizations one model for assets, applications, systems, and organizational relationships across the enterprise. It replaces fragmented asset inventories and disconnected org charts with a single model that ties business context to operational data.
Teams can define and manage:
- Asset inventories (technology, infrastructure, and business assets)
- Application and system inventories
- Business units, departments, and legal entities
- Ownership and accountability across all assets and processes
With a single system of record, organizations gain a consistent and auditable view of how assets, systems, and business structures relate to one another.
Linked records show relationships and dependencies: how assets support operations, where risks sit, and who is responsible. Decisions, governance, and every downstream workflow then operate in the correct business context.
Within SmartSuite’s platform, Enterprise Assets & Structure is the foundation for all other solutions.
Asset and organizational data is used by:
- Risk management and enterprise risk reporting
- Compliance assessments and control mapping
- Audit planning and execution
- Incident and issue management workflows
- Third-party and vendor relationships
Every activity is therefore aligned to the correct assets, systems, and ownership structures.
The product supports a wide range of use cases, including:
- Enterprise asset and application inventory management
- System and dependency mapping across environments
- Organizational structure and ownership modeling
- Cross-functional reporting and governance alignment
Together, these give teams a foundational system that is:
- Scalable across complex organizations
- Accurate and reliable for reporting and decision-making
- Essential for linking workflows across GRC and operations
What is Enterprise Assets & Structure?
Enterprise Assets & Structure is one system for managing assets, applications, systems, and organizational relationships across an organization. It enables teams to map ownership, understand dependencies, and ensure that all risk, compliance, and operational workflows are aligned to the correct business context.
Core Capabilities
SmartSuite’s Enterprise Assets & Structure product provides the core capabilities required to manage asset inventories and organizational relationships at scale — one foundation for all workflows.
Asset & Application Inventory
Maintain one inventory of assets, applications, and systems across your organization with full visibility and traceability.
Organizational Structure Modeling
Define business units, departments, legal entities, and reporting hierarchies in a consistent, scalable model.
System Dependency Mapping
Map relationships between systems, applications, assets, and business processes to understand operational dependencies.
Ownership & Accountability Tracking
Assign clear ownership for assets, systems, and processes to ensure accountability across the organization.
Shared Data Foundation
Provide a single source of truth for all asset and organizational data used across SmartSuite workflows.
Cross-Product Integration
Link assets and structure to risks, controls, audits, incidents, and vendor relationships.
Dashboards & Structural Analytics
Visualize asset distribution, system relationships, and organizational alignment through dashboards.
Workflow Integration
Every workflow references the correct assets, systems, and ownership structures through linked records.
Role-Based Access Control
Manage access to sensitive asset and organizational data based on roles and responsibilities.
The Asset & Structure Lifecycle
SmartSuite supports the lifecycle of managing assets and organizational structure — from definition through continuous alignment across workflows.
Define Assets & Structure
Capture assets, applications, systems, and organizational hierarchy in one model.
Map Relationships & Dependencies
Link systems, assets, and business units to understand operational dependencies.
Assign Ownership
Define accountability across assets, systems, and processes.
Integrate Across Workflows
Connect asset and structure data to risk, compliance, audit, and operational processes.
Maintain & Update Continuously
Keep data current as systems, teams, and organizational structures evolve.
Connected Risk Ecosystem
SmartSuite products share one data foundation, so assets, systems, and organizational structure are applied consistently across all workflows. Enterprise Assets & Structure is the backbone that links all SmartSuite solutions.
Centralize enterprise risk management with standardized assessments, dashboards, and linked workflows that align risk, controls, and mitigation across your organization.
Plan, execute, and report on audits with complete assurance oversight — linking findings to risks, controls, and remediation actions in a single workspace.
Standardize vendor due diligence, centralize assessments, and monitor ongoing risk exposure to ensure supplier reliability and compliance.
Centralize creation, approval, and publication of policies with full lifecycle tracking and attestations, ensuring they remain current, accessible, and auditable.
Who This Product Is For
Enterprise Assets & Structure supports stakeholders across risk, compliance, IT, and operations — enabling a shared understanding of systems, assets, and ownership.
Chief Risk Officer
Chief Information Security Officer
Compliance Manager
IT Operations Director
Audit Director
Executive / Board Member
Frequently Asked Questions
Answers to the questions readers ask most about this topic.
Enterprise Assets & Structure is the foundation that holds an organization’s business hierarchy, assets, systems, and ownership in one place: how the organization is organized across divisions, business units, and departments, and how assets and systems attach to that structure. Most workflows, risks, and processes depend on knowing who owns what. SmartSuite models the structure once and links it to assets, applications, and operational data, so every other solution reads the same answer.
The hierarchy is defined at as many levels as the organization has: divisions, business units, departments, and teams, each as a record linked to its parent. Levels and fields are customized to match the real structure, and the hierarchy is updated as the organization changes. Because workflows and data link to those records, a reorganization is reflected wherever the structure is referenced.
Applications, infrastructure, vendors, and business processes are tracked as assets in the same model, each linked to its owner, related systems, and organizational unit. Linked records put those assets to work in risk, compliance, audit, and incident workflows rather than leaving them in a static list. Owners see the assets they are accountable for in their own view.
Enterprise Assets & Structure holds the enterprise-wide model: organizational hierarchy, business context, and asset relationships. IT Asset Management tracks the lifecycle and financial side of IT assets, and Configuration Management (CMDB) tracks system relationships and dependencies. All three link to the same asset records in SmartSuite, so an asset is tracked, related, and aligned to business structure without duplicate entries.
Risks, controls, incidents, service requests, and projects link to specific assets and organizational units through linked-record fields. Each activity is therefore grounded in real business context, and the asset record shows everything that references it. One source of truth for structure removes duplicated lists across teams.
Structure and asset data are maintained in one place, and linked records display the current value wherever they are used, so a change to an owner or business unit appears in every workflow that references it. Role-based permissions control who can update the model. Activity history records each change, which keeps the data reliable and reviewable.
Yes. Organizations with multiple business units, regions, and systems hold global and local structures in the same model, with flexible fields and large record volumes. Permissions let each region maintain its own branch while headquarters sees the whole. Consistency holds because every branch uses the same record types.
Leaders see ownership, dependencies, and impact across workflows from one model rather than reconciling several inventories. Teams stop maintaining duplicate lists, and reports draw on a single set of records. Over time, decisions rest on the same structure that the risk, compliance, and operations workflows use.
Build One Foundation for Assets, Systems, and Workflows
SmartSuite delivers one platform where assets, systems, and organizational structure power risk, compliance, and operational workflows.