10 Best Vendor Management Software & Tools In 2025

A good vendor management platform can help you centralize vendor data, automate onboarding, track performance, monitor risks in real-time, and simplify reporting to your leadership team.

In this guide, I’ll cover the 10 best vendor management tools that can help you gain visibility into your supply chain, cut down on manual processes, and ensure adherence to contracts, SLAs, and regulatory requirements.

TL;DR

SmartSuite offers the best vendor management software with its centralized vendor registry, no-code automation for lifecycle workflows, and built-in risk scoring capabilities.
Specialized tools like OneTrust and Onspring are ideal for privacy-centric programs and teams that want low-code flexibility to customize vendor workflows.
On the other hand, platforms like ServiceNow and MetricStream can help large enterprises integrate vendor risk management with ITSM, GRC, and predictive analytics at scale.

Before we start, I wanted to go over some of the factors to consider when you’re evaluating vendor management tools:

What factors do you consider when evaluating vendor management tools?

The main factors to consider when evaluating vendor management software are its depth of vendor lifecycle coverage, automation and workflow orchestration capabilities, its compliance & third-party risk controls, and range of integrations.

Let’s go over each one of these factors in more detail: ⬇️

#1: What parts of the vendor lifecycle must the tool cover?

The first question I’d ask myself if I were looking for a vendor management tool would be which parts of the vendor lifecycle the tool must cover.

Vendor management tools vary widely in which lifecycle stages they manage, including:

Onboarding.
Due diligence.
Contracting.
Performance monitoring.
Renewal and offboarding.

You should think about the data model you need (e.g., vendor profiles, contract terms, SLAs, contact history) and whether the product supports supplier hierarchies.

💡 Pro Tip: If you typically rely on a central contract repository for your vendors, audit trails, or supplier scorecards, confirm those features are built in.

#2: Automation and workflow orchestration capabilities

Next up, you want to decide how many manual steps you want to eliminate, such as setting up automated onboarding checklists, approval routing, renewal reminders, and remediation tasking.

Best-in-class workflow engines let you create conditional logic (e.g., route high-risk vendors to legal), escalate overdue tasks, and attach evidence to task records.

➡️ A few use cases I would look for include configurable approval flows, automated reminders, and a vendor portal for self-service submissions.

#3: Compliance and third-party risk capabilities

If your vendors touch sensitive data or regulated processes, the tool should support risk assessments, attestation collection (certs, SOC reports), and controls mapping to regulations or standards.

➡️ Good audit trails and evidence export make audits and vendor audits far less painful.

#4: Range of integrations and scalability

Lastly, you want to ensure the product can connect to your ERP, procurement, IAM, ticketing, and GRC systems via APIs or pre-built connectors so you avoid manual data entry.

If I were you, I’d evaluate whether it can scale to your vendor count and transaction volume, supports role-based permissions, and includes executive dashboards.

💡Pro Tip: Don’t forget UX: a clunky tool reduces adoption. You should test the vendor portal, admin UI, and onboarding experience before committing to a paid plan.

What are the best vendor management tools on the market in 2025?

The best vendor management tools on the market are SmartSuite with its all-in-one vendor management and no-code automation capabilities, OneTrust, and Onspring.

Here’s a breakdown of the 10 tools we shortlisted for this guide:

#1: SmartSuite: Best for teams that want an all-in-one, no-code platform to centralize vendor data, automate workflows, and streamline risk and compliance without relying on IT.

#2: OneTrust: Best for organizations that need a privacy-centric TPRM program with an extensive vendor intelligence exchange.

#3: Onspring: Best for teams that want a low-code platform to model custom vendor workflows and quickly iterate on TPRM processes.

#4: StandardFusion: Best for teams seeking a simple, cost-effective vendor management layer inside a broader GRC tool.

#5: MetricStream: Best for enterprises that need a comprehensive, highly scalable TPRM capability embedded in a full-stack GRC platform.

#6: ServiceNow: Best for organizations that want VRM tightly integrated with ITSM, CMDB, and enterprise workflows for rapid operational response.

#7: AuditBoard: Best for internal audit and compliance teams that want an audit-centric TPRM tool with strong automation and reporting capabilities.

#8: ArcherIRM: Best for enterprises needing a mature, policy-driven IRM platform to govern complex vendor portfolios and regulatory obligations.

#9: LogicGate: Best for companies that want a highly configurable TPRM platform to adapt quickly to evolving processes and signals.

#10: SAI360: Best for organizations that want vendor management combined with compliance and analytics to manage vendor risk across global supply chains.

#1: SmartSuite

SmartSuite offers the best vendor management software on the market with its combination of a centralized vendor registry, no-code automation capabilities for lifecycle workflows, a pre-built template, and risk scoring capabilities.

Our platform comes with centralized records and built-in file management that make it straightforward to consolidate vendor details, contracts, assessment results, assets, and incidents into a single profile per vendor.

Let’s go over the functionality that makes SmartSuite the best choice for teams looking for a vendor management solution: 👇

All-In-One Vendor Management Software

SmartSuite’s no-code, easy-to-use tool empowers vendor managers and procurement teams to automate the entire vendor lifecycle.

No more data fragmentation, manual data entry, churn, and lack of visibility into vendors.

Here are the vendor management use cases you’ll get with SmartSuite:

Create reports and dynamic dashboards: Monitor executive views into your organization’s vendor landscape and third-party risk posture with flexible charting widgets, KPI rollups, and customizable executive dashboards.

➡️ You’ll be able to track vendor concentration, top high-risk suppliers, contract expirations, remediation velocity, and SLAs at a glance.

Centralize vendor intake and onboarding: Capture vendor metadata, contracts, contact information, certifications, and initial assessment responses in a single record.

Collaborate and respond in real-time: Assign tasks, share evidence, and receive instant notifications when critical vendor events occur (e.g., when a high-severity finding is logged or a contract clause changes).

Automate assessments, remediation, and approvals: Build assessment questionnaires, risk grading rules, and remediation ticketing flows with our visual automation builder.

Keep vendor and compliance data secure: Define teams and granular access controls to limit visibility to sensitive vendor files (e.g., contracts).
Integrate with your existing systems: Pull vendor contract records from procurement systems or push assessment tasks into your ticketing system.

Monitor, measure, and score: Drive automated lifecycle actions, such as increased monitoring, scheduled reassessment, or contractual remediation demands.

Policy and contract lifecycle management: Establish a consistent policy framework and contract review cadence.

Vendor performance and continuous monitoring: Track SLAs, delivery KPIs, audit findings, and corrective action completion.

You’ll be able to combine ongoing monitoring with periodic reassessments to maintain an accurate, up-to-date view of vendor risk.

Prioritize & Mitigate Vendor Risks

With SmartSuite, you can create a centralized risk register to effectively identify potential vendor risks to your organization.

Your team will be able to properly assess threats and establish risk mitigation strategies inside SmartSuite.

It’ll be possible to ensure that the appropriate controls are in place and measure their effectiveness by evaluating risk indicators and displaying results in SmartSuite’s rollup reports and dashboards.

💡 Pro Tip: Teams that use our platform use automation to move tasks through defined workflow stages that comply with their policies and procedures.

I understand how crucial threat management is and the need to respond quickly to incidents regarding your vendors.

Our platform lets you centralize incident response and threat mitigation by linking incidents to assets and organizational data to offer context during your investigations.

➡️ Your team can also set up automation with our no-code automation builder to escalate critical events to make sure that your team is aware of active vendor risks.

Ready-To-Use Vendor Management Template

We have prepared a vendor management template so that your team can get started with vendor management right away, instead of building everything from scratch.

Our vendor management template includes:

Vendor profiles dashboard, which lets you see all vendor profiles, contract value, new engagements, and contracts executed.

Contacts overview, which will provide you with contacts by department, with the different stakeholders.

Vendor engagements, where you will be able to see the different engagement names, vendor, end or renewal date, and status.

A contracts template, which will provide you with a list of contracts in process, ready for review, and awaiting execution.

Alternatively, check out and customize our 14 other risk management templates for various use cases, such as contract management, policy management, and incident management.

Pricing

SmartSuite has a free-forever plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial (no CC required):

Team: Starts at $12/user per month, including Gantt charts, timeline views, 5000 automation runs, and native time tracking.
Professional: Starts at $30/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
Enterprise: Starts at $45/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
Signature: A custom plan tailored to your needs and team size with no predefined limits.

Pros & Cons

✅ A free-forever plan that includes access to advanced features of the tool for up to 5 solutions.

✅ Pre-built vendor management template so you can start right away.

✅ Dynamic dashboards and reports that are easy to build and navigate, unlike some alternatives that require you to hire consultants to do it.

✅ Centralized vendor profiles & document management

✅ Automate risk scoring, compliance tracking, audits, and vendor reviews.

✅ You can link incidents, asset data, and vendor access to give your investigators useful context.

❌ Fewer native integrations than specialist TPRM or legacy GRC platforms.

#2: OneTrust

Best for: Organizations that need a privacy-centric TPRM program with an extensive vendor intelligence exchange.

Similar to: ServiceNow.

OneTrust excels at automating the full vendor lifecycle with strong privacy-first controls, pre-built frameworks, and a large vendor intelligence exchange that speeds due diligence.

What stood out to me about the tool is that it’s been designed to scale automated assessments, continuous monitoring, and reporting across privacy, security, and compliance domains.

Features

Automated vendor assessments and continuous monitoring that combine privacy and security questionnaires with external risk feeds.
You’ll be able to connect compliance teams and departments via automated workflows and 200+ pre-built integrations.
Map systems, data, and risks in one unified view: You can prioritize action with dynamic scoring and strategic impact insights.
Automatically generate the required controls and evidence tasks.

Standout Feature: Proprietary Shared Evidence Framework

OneTrust lets you collect evidence once and comply across 50+ frameworks with OneTrust’s shared evidence framework to help you eliminate duplicate data requests.