10 Best IT Asset Management Software & Tools In 2025

A proper IT asset management solution can help you gain real-time visibility into your assets, reduce costs, ensure compliance, and optimize resource allocation across your company.

In this guide, I’ll cover the 10 best IT asset management tools that can help you focus your effort on strategy and decision-making, rather than manual tracking of assets.

TL;DR

SmartSuite offers the best IT asset management software with its all-in-one asset tracking, automated lifecycle workflows, and audit-ready reporting.
Enterprise-grade tools like ServiceNow and Ivanti are ideal for large organizations that need deep governance, automation, and scalability.
On the other hand, tools like Freshservice and Atera can help smaller teams deploy quickly with user-friendly interfaces, cost-effective pricing, and fast time-to-value.

Before we start, I wanted to go over some of the factors to consider when you’re buying an IT asset management solution:

What are the factors to consider when evaluating IT asset management software?

The main factors to consider when buying IT Asset Management (ITAM) software include the range of assets it can manage, the level of automation and lifecycle orchestration it provides, the strength of reporting, and how well it integrates, scales, and is adopted by your teams.

Let’s dive deeper into each one of them: ⬇️

#1: What kinds of assets and discovery depth do you need?

The first question you need to ask yourself when buying IT asset management software would be what kind of assets and discovery depth you would require.

➡️ If I were you, I’d be explicit about which asset classes must be tracked, including physical hardware, virtual machines and containers, cloud resources, SaaS subscriptions, and non-technical assets like warranties and contracts.

Here’s our internal checklist that we use:

Hardware (servers, desktops, laptops, network kit).
Virtual, cloud resources and SaaS subscriptions.
Licenses, contracts, warranties, and configuration relationships.

💡 Pro Tip: Think about discovery methods (agent-based, agentless, API connectors for cloud and SaaS) and how reliably the tool finds and normalizes data from each environment.

#2: What level of automation and lifecycle management do you require?

Next up, you want to decide how much of the asset lifecycle you want automated versus manual.

From procurement and configuration to patching, to license reconciliation, look for built-in workflows, approval gates, orchestration with ITSM (tickets) and CMDB systems so tasks move without manual re-entry.

➡️ Here are a few typical automations to evaluate:

Scheduled discovery & reconciliation.
Automated license reclamation.
Automated ticket creation for exceptions.

#3: Reporting, analytics, and compliance capabilities

You’ll want to know whether the platform provides executive dashboards, customizable reports, trend analysis (spend, inventory growth, lifecycle stages), and forecasting for renewals and refresh cycles.

➡️ Teams also quickly learn that compliance-focused features matter if you face audits.

This is why immutable audit trails, evidence export, license position reporting, and configurable compliance rules are essential.

Good analytics can also help you optimize spend (e.g., identify unused licenses, consolidation opportunities) and make better data-driven decisions.

#4: Your integration, scalability, security, and usability requirements

Last but not least, you should confirm it offers the connectors and APIs you need (e.g., ITSM, CMDB, identity providers, financial systems, cloud providers) and that it supports multi-site deployments if required.

If you work for an enterprise, you should also evaluate RBAC, data encryption, retention policies, and SSO to meet security and governance needs.

In the case of IT asset management, a secure tool that doesn’t fit your compliance posture is a non-starter.

💡 Apart from that, I’d also consider scalability, ease of onboarding, vendor support, training materials, and the product roadmap so the platform can grow without becoming a maintenance burden.

What are the best IT asset management tools on the market in 2025?

The best IT asset management solutions on the market include SmartSuite with its asset tracking, automated lifecycle workflows, and reporting capabilities, as well as ServiceNow and SolarWinds.

Here’s a comprehensive breakdown:

#1: SmartSuite: Best for IT teams that need an all-in-one IT asset management solution with no-code automation, lifecycle tracking, and audit-ready reporting.

#2: ServiceNow: Best for large enterprises that need an integrated ITSM + ITAM solution with strong governance and workflow automation.

#3: SolarWinds: Best for network operations teams and MSPs that require powerful device monitoring and asset visibility.

#4: Ivanti: Best for enterprises that require deep asset visibility, endpoint remediation and service management in a single solution.

#5: SysAid: Best for mid-sized organizations seeking simple ITSM with basic IT asset management.

#6: Jira Service Management: Best for DevOps and engineering-centric teams that want assets tightly integrated with Jira ticketing and automation.

#7: ManageEngine: Best for IT teams that need comprehensive ITAM features across hardware, software and contracts on a budget.

#8: Freshservice: Best for organizations wanting a modern, easy-to-use ITAM bundled with ITSM for fast time-to-value.

#9: TOPdesk: Best for organizations that need unified service management across IT, facilities, HR and other departments with a single self-service experience.

#10: Atera: Best for IT teams that want an affordable, quick-to-deploy RMM with built-in IT asset management and remote support.

#1: SmartSuite

SmartSuite offers the best IT asset management software in 2025, featuring our no-code, easy-to-use tool that helps teams unify asset inventories, automate lifecycle workflows, and eliminate license waste.

Our platform then lets you deliver executive-grade dashboards and audit-ready reporting from a single source of truth.

I know that IT asset management is not just a tracking tool, but about protecting your business, controlling your spend, and making data-driven decisions.

Despite this, I’ve seen many teams struggle to answer ‘’when does this SaaS license renew?’’

For that, SmartSuite helps you bring clarity and control by unifying the entire asset lifecycle.

Here’s a walkthrough of how our platform can help you simplify your IT service operations, including IT asset management:

Let’s go over the features that make SmartSuite the best choice for small and large IT teams looking for an ITAM solution: 👇

All-In-One IT Asset Management

Our no-code, easy-to-use platform gives IT, security, procurement, HR and finance teams a single source of truth for every asset, including hardware, software, cloud subscriptions, and everything in between.

Here are the use cases that you’ll get with SmartSuite:

Track every asset from request to retirement: An engineer requests a laptop and then IT issues it, reassigns it when they move teams, and retires it after the lifecycle ends. All actions, history, and costs are tracked automatically.
Create reports and dynamic dashboards: Monitor executive and operational views into asset health, spend, license utilization, and risk with powerful charting and metric widgets.

You’ll also be able to build dashboards that update automatically as inventory and incidents change.

Collaborate and respond in real-time: Bring IT, HR, procurement and finance into the same record. Comment, assign tasks, and escalate missing returns or risky access instantly.

Automate lifecycle workflows, approvals, and renewals: Automate approvals for purchases, flag upcoming renewals, and schedule retirement actions so nothing falls through the cracks.

Keep asset and access data secure: Define teams, roles, and field-level permissions to control who can view or edit sensitive asset and license information.

Integrate with your existing systems: SmartSuite connects to ticketing, identity providers, procurement systems, CMDBs, and monitoring tools so data is consolidated where you need it.

💡 For example, you’ll be able to pull contract and license metadata from procurement systems to tie costs and renewal dates directly to your assets.

Monitor, measure and score: Create risk and cost calculations to evaluate lifecycle efficiency (e.g., cost per user, license waste, device age, risk exposure).
Automate what gets missed: SmartSuite flags upcoming renewals, overdue returns, and under-utilized licenses and can notify procurement, IT, or finance 30+ days in advance so you avoid surprise renewals and duplicate spend.

Standardize Your Team’s IT Workflows

Your team can standardize your IT request workflow with a centralized work request process.

Our platform lets you prioritize tasks, assign IT staff and ensure that you achieve SLAs.

You can monitor your team with flexible reports and dashboards that keep you updated in real-time.

Apart from that, SmartSuite's no-code automation builder provides IT teams with a visual interface that makes it easy to respond to events and take action.

That means you can customize your ITSM workflows without technical resources.

💡 Are you working from mobile? Stay connected to critical IT information, tickets and device information with our native iOS and Android apps.

Your team can use our mobile apps to share files, images, updates and other feedback to resolve problems and close tickets.

Ready-To-Use IT Asset Management Templates

Our team has prepared a few ITSM templates for teams looking to get started with IT asset management right away, instead of building everything from scratch.

Our ITAM template includes:

IT Asset Management, where you automate the end-to-end lifecycle for software licenses, hardware assets, and cloud in one central solution.

Software Licenses, which help you maintain a central repository of all your software licenses and cloud subscription accounts.

IT Asset Tracker, where you can keep track of IT assets issued to employees or implemented in networks, facilities and workspaces.

You can customize our ITSM management templates here for various use cases, such as IT Security Policies, IT Security Audits, and IT Work Requests.

Pricing

SmartSuite offers a free plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial (no CC required):

Team: Starts at $12/user per month, including Gantt charts, timeline views, 5000 automation runs, and native time tracking.
Professional: Starts at $30/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
Enterprise: Starts at $45/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

Pros & Cons

✅ A generous free plan that includes access to advanced features of the platform for up to 5 solutions.

✅ 3 ready-to-use ITAM templates that you can get started with right away.

✅ Dynamic dashboards and reporting that are easy to navigate.

✅ Integrated document and file management.

✅ Automate risk scoring, compliance tracking, audits, and vendor reviews.

✅ Modern and intuitive UI.

❌ Fewer native integrations when compared to other competitors on the market.

#2: ServiceNow

Best for: Large enterprises that need an integrated ITSM + ITAM solution with strong governance and workflow automation.

Similar to: Jira Service Management.

ServiceNow is a heavyweight enterprise ITSM platform whose advanced CMDB, discovery, and workflow engine let organizations treat assets as first-class objects across incident, change and procurement lifecycles.

The platform’s strength is automating asset lifecycle, governance and service context at scale so assets are always tied to business services and outcomes.

Features

Integrated discovery and a CMDB that provides a single source of truth for hardware, software and cloud assets.
Now Assist for ITSM to help your team accelerate productivity with generative AI on the Now Platform.
A management database that helps you track the dependencies and relationships of supported IT services to maintain continuity.

Standout Feature: Virtual Agent

ServiceNow’s ITSM offering includes a Virtual Agent, which enables end users to quickly resolve issues through a conversational chatbot trained on commonly asked questions and answers.