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Project Management

Project Management

Empower your project teams to stay focused on the most important work. From simple projects to complex programs, our solutions are built to help you deliver.

Project management is easy with SmartSuite
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Unify the management of all your projects

From Simple to Complex
We've Got You Covered

Solution templates designed for task management, single-use projects, milestone based projects, complex transformational program management - and everything in between.

All the Task Management
You'll Ever Need

Task management is built into the core of SmartSuite to deliver everything from simple projects to complex, cross-functional programs. They’re the building blocks of any project, allowing managers to assign, prioritize and schedule work items, sub items, checklist tasks and even comments within conversations.


Meet Every Milestone
For All Your Projects

Visualize milestones as stepping stones to the finish line of all your projects. Track by workstream or team, owner, and proactively identify risks and issues to ensure everything stays on track.


Who's On What?
Project Staffing Made Easy

Maintain a clear view of project teams and proactively manage staff workloads, cross-functional team needs, and stay ahead of resource bottlenecks.

Easily Track Deliverables
By Status and Manage Files

Attach key deliverables, provide feedback, and manage versions - all right in the context of your project work. No need to toggle between external file management systems and shared files...but if you want to work that way, simply add a link to the deliverables right in the project record.

Unite Your Teams With
Project-Specific Dashboards

Easily create dashboards as launchpads to your project details - summarize important tasks, key milestones, project deliverables, teams and discussion threads

My Work Gives Your Team
One Spot for All Their Tasks

Typically team members work on multiple projects and manage day-to-day processes at the same time - not to mention those personal todos that pop up. SmartSuite’s My Work feature brings every team members’ tasks for every work item into one friendly view.


Collaborate on your work in context

Collaborate Where the
Project Action is Happening

SmartSuite is designed from the ground-up to prevent shifting between the system where conversations about work are happening to the system and where the actual work is being done. Conversations and project work all happen here.


How SmartSuite Works for Your Team

SmartSuite unites your information, processes and collaboration tools. See how our key features can be used to help your team reach its goals.

Make data-driven decisions with SmartSuite

Make Data-Driven Decisions

Run reports and build dashboards to ensure you know what’s happening at all times. Stay proactive before small issues become big problems.

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Collaborate with your team in real time

Collaborate in Real-Time

Simplify communication by uniting entire project teams, key stakeholders and even external participants with integrated conversations so everyone stays on the same page. With real-time updates, multiple members of your team can view and edit shared content in SmartSuite at the same time. This means you'll always be working on the latest version of each record.

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Visually track your project deadlines

Visually Track Your Deadlines

Never let a key task get lost in email, chat tools or shared spreadsheets again. Keep a clear eye on project status in Grid View reports, or use Calendar and Timeline Views to manage project milestones.

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Easily Integrate Productivity Tools

Amplify your reach with one-click integrations to calendar management, video conferencing, messaging, shared drives and more.

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Simplify working with your team

Simplify Teamwork

React to the needs of your team in real time. Work together on complex issues, identify risks, offer guidance and cultivate a collaborative culture. Use Member Directory to get to know team members skills and experiences, check their availability and see who’s online.

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Simplify working with your team

Automate Tasks

Trigger easy actions to automate project management processes and seamlessly move between milestones and phases. Use the intuitive Automation builder to ignite actions based on easy-to-configure rule sets.

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Manage project roles to give the right people access

Manage Project Roles

Define project teams, roles and permissions to reduce clutter, noise and automate workflow to push past milestones.

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Explore All Features

Project Management

Streamline every aspect of project management

Project Management

This solution is for any team or company seeking a comprehensive, flexible project management suite to track work efforts and major milestones. Manage multi-team workstreams, deliverables, status reports and more.

Streamline every aspect of project management
Create simple, easy to understand plans

Simple Project

Keep it simple...enjoy a solution to manage a single-project from start to finish. Just because it's simple, doesn't mean it's not smart:)

Create simple, easy to understand plans
Manage all of your project tasks

Task Manager

Create and assign general tasks, flag due dates, create checklists, prioritize, collaborate in real-time and ditch clunky spreadsheets once and for all.

Manage all of your project tasks
Manage Agile development projects easily

Agile Projects

Unlock the power of Agile teams! This solution helps project managers run agile teams, plan epics, prioritize user stories, and schedule sprints.

Manage Agile development projects easily
Use streamlined project templates for simple tasks

Simple Process

Add more structure without slowing your flow with too much structure. Track associated tasks through multiple phases that are easily adjusted to meet your needs.

Use streamlined project templates for simple tasks
Manage all of your project change requests

Change Requests

Avoid project death by a thousand changes and uncontrolled scope creep using a structured Change Requests process. Link it with the project management solution to up your delivery game!

Manage all of your project change requests
Manage entire programs and their projects

Program Management

Manage a portfolio of related projects serving a common goal. Roll key KPIs, status, issues and resolutions. Track project workstreams and map out milestones in timeline views.

Manage entire programs and their projects
Define your top initiatives by team or department, then track from start to finish

Initiative Tracker

Define your top initiatives by team or department, then track from start to finish. Align goals and status to keep updated on your most important work.

Define your top initiatives by team or department, then track from start to finish
Manage and approve project change requests

Project Requests

State your case! Craft and submit project requests for review and approval. Easily adjust project requirements to expedite review and approval.

Manage and approve project change requests
Manage your project portfolio in one place

Project Portfolio

Add structure to building your project portfolio, while matching your budget and resource capacity. Keep your projects organized in one place and prioritize them to make sure the right projects are approved.

Manage your project portfolio in one place
Manage project risks and issues

Risks & Issues

Centralize project risk and issues to ensure mitigation and resolution actions are effectively deployed. Capture cross-functional data to analyze and eliminate root cause issues tripping up your projects.

Manage project risks and issues
Create project management status reports

Status Reports

What PM or executive doesn't love a great status report? Avoid haphazard reports by standardizing on a simple status template for any project or program.

Create project management status reports
Make the most of your IT budget by prioritizing the right technology projects. This solution is for internal IT teams looking to add value to business operations.

Technology Projects

Make the most of your IT budget by prioritizing the right technology projects. This solution is for internal IT teams looking to add value to business operations.

Make the most of your IT budget by prioritizing the right technology projects. This solution is for internal IT teams looking to add value to business operations.
Document project team meetings

Team Meetings

Never leave a meeting confused or drained again. Plan agendas, capture notes, assign action items, keep up on team activities from one place.

Document project team meetings
Track all business expenses quickly and easily

Expense Tracking

Track all business expenses quickly and easily. Ideal for low-to-medium expense volume.

Track all business expenses quickly and easily
Easily track employee hours across projects, manage contractor and freelancer work, and track the clock for billing purposes.

Time Tracker

Easily track employee hours across projects, manage contractor and freelancer work, and track the clock for billing purposes. Get this great addition to other solutions in the library.

Easily track employee hours across projects, manage contractor and freelancer work, and track the clock for billing purposes.
Teammates can submit time-off requests for review and approval

Time-Off Requests

Teammates can submit time-off requests for review and approval. This solution can be linked to the Employee Tracker to track accruals.

Teammates can submit time-off requests for review and approval
Manage any type of event

Event Planning

Ditch clunky event management software and use this solution to manage any type of event. Track attendees, staff, budget, venues, menus, dietary restrictions, entertainment, and vendors.

Manage any type of event
Manage legal cases with SmartSuite

Legal Case Tracking

This solution focuses specifically on tracking hours and billing for legal cases using SmartSuite’s time tracking capability.

Manage legal cases with SmartSuite
Plan social media for your marketing projects

Social Media for Agencies

This solution is built for Advertising & Digital Marketing Agencies to manage social media campaigns across multiple clients and programs.

Plan social media for your marketing projects

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Coming Soon !

Our awesome native apps are coming along and will be published really soon !

Will be available by January 1, 2022