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Problem
Dispersed Workflows, Limited Visibility
As part of its tech stack, SmartSuite empowers Analytic Vizion to streamline workflows and elevate operational visibility. This optimization enables their consultants to minimize time spent on internal processes and maximize focus on client service delivery.
Analytic Vizion, a fast-scaling consultancy rooted in enablement and systems thinking, found that rapid growth was outpacing their internal infrastructure. While their client-facing capabilities flourished, internal visibility and efficiency lagged. Information was scattered across PDFs, Miro boards, and OneDrive folders—leaving teams with fragmented access to vital data. Details like invoice statuses or project deliverables were either siloed or difficult to retrieve, slowing down operations and limiting cross-functional collaboration.
Q1
Solution
SmartSuite as a Foundational Operating Layer
Analytic Vizion implemented SmartSuite as a foundational pillar of its startup tech stack—opting to architect operations around the platform from day one rather than retrofitting legacy systems. This intentional design choice enabled the team to build a unified infrastructure that supports all core business functions seamlessly.
Today, SmartSuite powers workflows across HR, marketing, finance, and client delivery, driving clarity and reducing administrative drag. The platform supports high-impact use cases that improve coordination and surface key data without extra friction:
- Marketing Approvals: Automated notifications and role-based dashboards streamline content approvals, saving 1–2 hours per week through reminders and simplified workflows.
- HR Reviews: Quarterly performance cycles are managed end-to-end for eight team leads, automating review prompts and feedback collection.
- Finance Visibility: Invoicing data from QuickBooks is surfaced directly in SmartSuite, providing cross-functional transparency without requiring additional logins.
- Operations Hub: Teams access a centralized view of project deliverables, statuses, and client communications—serving as a single source of truth across engagements.
This architecture not only increases internal alignment but also frees up consultants to focus on delivering exceptional value to clients.
Q2
Results
From Ground-Zero to Streamlined Ops
Within just a few months, SmartSuite became embedded in the daily rhythm of Analytic Vizion’s operations. What began as a foundational tool quickly matured into an indispensable part of the company’s workflow architecture.
- Time Savings: Automated reminders and streamlined approval flows now save the team an estimated 12 hours each month—time that’s reinvested into strategic client work and internal development.
- Enhanced Collaboration: Cross-functional alignment has improved through shared dashboards, clear ownership assignments, and centralized workflows that keep every team member on the same page.
- Operational Agility: Internal teams instinctively default to SmartSuite when launching new initiatives or systems. Its no-code framework allows for rapid iteration without relying on developers, keeping projects nimble and responsive.
- Reduced Friction: With SmartSuite acting as the connective tissue between people and their work, the team experiences fewer communication breakdowns and enjoys greater clarity across departments.
As one team lead put it, “SmartSuite didn’t just organize us—it enabled us. It’s the connective tissue between our people and our work.”
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