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Why Spreadsheets Don't Work for Work Management (Google Sheets vs. SmartSuite Comparison)

Why Spreadsheets Don't Work for Work Management (Google Sheets vs. SmartSuite Comparison)

10 minutes

December 7, 2022

Ever felt like when business gets rocky, the knee-jerk reaction is to bust out an Excel spreadsheet? You're certainly not alone! Whenever I've hit a wall with a convoluted process or a procedure that doesn't quite click via email, it's been off to the races with a Google Sheets or Excel file to sketch out some semblance of order.

This tried-and-true method of tackling business processes keeps holding strong. Yet, here's the thing – the landscape of work has undergone massive shifts since the days when spreadsheets reigned supreme, particularly with the emergence of specialized work management software.

For the uninitiated, that might sound a tad high-brow. But cut through the jargon, and you'll find software gems like SmartSuite, our generous sponsor (and a sanity-saver for spreadsheet-weary souls). We're talking about platforms that let you do spreadsheet magic with a cherry on top – tracking tasks, managing intricate details, and generally keeping your data neater than a pin-trimmed cushion.

In honor of my own spreadsheet-centric past, I'm diving deep into a showdown: classic Google Sheets and Excel versus the swanky work management aficionado, SmartSuite. I'll dissect their pros, cons, and why each deserves a spot in your digital toolkit, whether you're sprucing up your business systems or ironing out wrinkles in your processes.

Let's jump into our comparative showdown organized by design, pricing, flexibility, and features – with a hefty focus on those game-changing features.

Design: Aesthetics With a Purpose

Let's paint a picture with a typical spreadsheet, shall we? Consider those neat drop-downs, the occasional comment, maybe even some color-coded cells for the adventurous among us. It's familiar territory, but clarity often takes the backseat.

Enter SmartSuite. With software like this, you're graced with a layer of interface that makes your data exciting to explore. Different viewing options? Check. Grouping data without mangling the original? Double-check. The appeal factor here is not just about a "prettier work environment" – it's about creating an accessible, understandable space that invites usage.

For those who shy away from the endless grids of spreadsheets, a solution like SmartSuite could be a game-changer in the design department.

And hey, quick heads up: SmartSuite offers a stellar project management template that's free to tap into. If you're intrigued, have a look at the affiliate link down below and take it for a spin yourself!

Pricing: Crunching the Numbers

Hit this topic swiftly like ripping off a band-aid – spreadsheet pricing is a no-brainer since most of us have access to Excel or a similar product at no additional cost.

Work management platforms, though, often come with per-user fees, which can feel like a jump, especially as your team grows.

So, in the duel of dollars and cents, traditional spreadsheets often take the crown. But as with most things in life, you usually receive value proportionate to your investment.

Flexibility: Too Much of a Good Thing?

Flexibility and spreadsheets go hand in hand like PB&J – change anything, calculate this way or that, freedom central. The problem is, that flexibility can lead to chaos.

Leap over to SmartSuite, and that flexibility coexists harmoniously with permissions and tailored restrictions. The safeguard here is robust – protecting the integrity of your workflow from the infamous accidental cell deletion or the oh-so-dreaded spreadsheet malfunction.

So while a spreadsheet can bend backward, work management tools understand the importance of keeping your critical processes in an unbreakable Fort Knox of functionality.

Features Beyond Flexibility

Moving on to feature talk, spreadsheets have their shine – effortless sharing, a jam-packed library of extensions and macros, and genuinely bespoke data customization options.

However, SmartSuite and its work management peers bring other star players onto the field:

  1. View versatility: from data laid out to map views in one tap.
  2. Integrated task management: checklists with assignable tasks, due dates, and automatic reminders.
  3. Autonomy through automations: trigger emails, task creations, and notifications without a human touch.

So, when do you pick one over the other?

If you're a solo act with straightforward data-crunching or your budget's tighter than a drum, a spreadsheet will serve you well.

But if collaboration is king in your realm, if your landscape is dotted with tasks and data yearning for organization, or if you relish a tool that shares the workload, then it's prime time to consider a work management platform like SmartSuite.

Smartsuite can shoulder enough workload, potentially an entire hire's worth, thanks to its task delegation and automation capabilities.

Spreadsheet or work management tool? As you tackle your next business challenge, ponder whether a static grid or a dynamic, action-worthy system will serve you best. Often the answer might surprise you, swinging you towards innovation.

Thanks for tuning in! To give SmartSuite a try, hit up the link below, and for any questions, the comments are all yours. Till next time, keep striving for smooth sailing in your process playground.

To experience SmartSuite's key benefits for yourself, start a free trial today and explore its intuitive work management platform.