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How to Create Task Templates for Large Projects

How to Create Task Templates for Large Projects

5 minutes

April 19, 2024

Are you tired of manually setting up tasks for each new project? Do you find yourself repeating the same steps over and over again? In this episode of SmartTips, Jeff Gonzalez introduces a game-changing solution: custom project templates. With this approach, you can fire off anywhere from five to a hundred different tasks at once, tailored to your specific project needs. Let's dive in and explore how you can revolutionize your project management process.

Introduction to Custom Project Templates

Jeff begins by providing a quick orientation to the custom project templates solution. Unlike a standard setup where tasks are linked directly to projects, Jeff demonstrates a more efficient approach. He showcases a setup with two additional tables: the project templates table and the tasks table.

The project templates table allows you to define various project template types for your business or organization. Each template type contains a set of tasks associated with it, providing a granular view of your project structure.

Automating Task Creation

One of the key benefits of custom project templates is automation. Jeff explains how you can automate the creation of tasks based on your templates. By specifying the order of tasks and leveraging a lookup field, you can ensure seamless task generation.

The automation process triggers the creation of individual tasks for each template record, streamlining your workflow. As Jeff demonstrates, this automated approach significantly reduces manual effort and ensures consistency across projects.

Enhancing Project Efficiency

With custom project templates, you can streamline your project management workflow and boost efficiency. By automating task creation and maintaining project templates, you can save time, reduce errors, and ensure that your team stays organized.


In conclusion, Jeff highlights the power of custom project templates in SmartSuite. By leveraging automation and predefined templates, you can simplify project setup and focus on delivering results. Whether you're managing small-scale projects or large-scale initiatives, custom project templates offer a flexible and scalable solution for your business or organization.

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