Onspring Pricing: Is It Worth It In 2025?

In this guide, I’ll cover everything that is known about Onspring’s pricing structure, including how they calculate their pricing and reported numbers.

➡️ I’ll also introduce you to an Onspring alternative that has a more affordable pricing structure, is quick to set up, and comes with premium customer support without paying 6 figures a year.

How Does Onspring Calculate Its Pricing?

Onspring offers 3 different pricing models that you can choose from based on which one better fits your needs: 

• Pricing per user seat, where all users get access to all products on the Onspring’s platform.
• Pricing by product, where your team (with unlimited users) selects only a portion of the features to access.
• A hybrid model, where some users have unlimited access to the platform, while other users have limited access to other features.

➡️ Unlike a lot of the competitors in the GRC space, subscriptions are typically multi-year (Onspring includes 3-year contract terms by default) and come with implementation assistance.

But that’s not where it ends.

After choosing your pricing model, Onspring offers four paid tiers – Bronze, Silver, Gold, and Platinum – each adding more capacity and features:

• Bronze plan (aimed at smaller businesses) includes core no-code workflow tools, basic reports, and modest storage limits.
• Upgrading to Silver and Gold adds increased database/attachment storage, extra API call capacity, additional admin training seats, and development/test environments.
• The Platinum (enterprise) tier provides maximum storage, the highest API limits, priority support, and all non-production environments (dev, test, sandbox).

Does Onspring Have A Free Plan Or A Free Trial?

As of July 2025, Onspring does not offer a free trial or a free plan of its enterprise-grade GRC software.

All Onspring plans require contacting sales for a quote.

How Much Does Onspring Really Cost?

Independent sources from insiders report entry-level deployments starting around $20,000/year, while full enterprise installations reach $78,000/year.

Any Surprises at Contract Renewal?

According to an insider on Vendr, Onspring has recently had a price increase in 2024, and the best way for people to secure lower prices has been by signing multi-year agreements.

Does Onspring Provide Good Value for Money?

Despite the higher initial cost of the software, users of the platform do argue that it offers good value for money, as its ‘’value for money’’ rating in Capterra is 4.8/5 out of 92 reviews.

Reviewers repeatedly praise the no‑code customizability and intuitive design of the platform. 

For instance, one Capterra user mentions that the platform is easy to learn and that the no-code build style makes it easy for users to become an Admin and start creating custom applications.

‘’I love how it is easy to learn, and the no-code build style makes it easy for anyone to become an Admin and start creating customized applications for their own processes.’’ – Capterra Review.

Despite this, there have been some users of the platform who are not satisfied with how outdated the user interface of the platform is.

‘’Some of the UI for dashboard/reports seems outdated.’’ – G2 Review.

Even though its UI has received a recent refresh, the interface is still not as modern as some of the alternatives on the market.

Apart from this, some users find the platform’s pricing to be expensive, particularly its user license pricing that gives your admins access to the platform’s full functionality.

‘’User licence is a bit expensive.’’ – G2 Review.

Looking For an Onspring Alternative?

SmartSuite offers the best Onspring alternative for GRC in 2025 with our modern, no-code work management solution that simplifies complex regulatory requirements.

Built for Banks and Credit Unions in mind, our GRC software helps you streamline policy creation, approval, and control assessments.

SmartSuite helps compliance teams move faster, manage smarter, and adapt easily, without having to hire expensive consultants or spend hours learning how the platform works.

Let’s go over the features that make SmartSuite the best choice for banks and credit unions looking for an Onspring alternative: 👇

Comprehensive Risk Management Platform

We believe compliance should be simple, automated, and accessible to all financial institutions, regardless of their size.

Our no-code, easy-to-use software empowers compliance managers and CISOs to automate all GRC processes with ease.

Teams can use SmartSuite for:

• Risk Management: Identify, assess, score, and monitor enterprise risks.
• Compliance Management: Track regulatory requirements, controls, and evidence.
• Audit Management: Manage audits, findings, and remediation workflows.
• Policy Management: Publish, distribute, and track acknowledgement of policies.
• Third-Party Risk: Evaluate and monitor vendors' risk and compliance posture.
• Incident Management: Log, triage, and resolve compliance and risk events.

SmartSuite helps enterprises to achieve and maintain compliance without the expense and complexity of adapting legacy GRC solutions like Onspring to accommodate new compliance requirements.

Here are the features and use cases that you’ll get with SmartSuite:

• Create reports and dynamic dashboards: Your team can monitor executive views into your company’s overall risk profile with powerful charting and metrics widgets. 

• Collaborate and respond to risks in real-time: Instantly engage key stakeholders in real-time discussion of potential threats or vulnerabilities.

Our solution will also let you get immediate updates when critical information is available.

• Streamline policy creation, in real-time approval, and control assessments: You can optimize risk management by building an integrated program on a single platform.
• Keep risk and compliance data secure: You’ll be able to define your teams and manage access to information across all GRC practice areas.

• Integrate with your existing systems: Our GRC software lets you integrate with existing systems and data to consolidate and centralize your data. 

• Automate for accuracy and efficiency: You can remove inefficiency and the chance for human error by automating repeatable workflows.

SmartSuite's no-code automation builder provides organizations with a visual interface that makes it easy to respond to events and take action. That means you can customize your GRC workflows without technical resources.

• Monitor, measure and score: You’ll be able to create your own risk calculations and metrics to evaluate every aspect of organizational risk.

It’s possible to generate risk scores and evaluate key indicators with SmartSuite’s powerful calculation capabilities.

• Policy management: Your organization will be able to establish a strong foundation with streamlined and flexible policy management. Simplify the entire process, from authoring to review and release.

You can assign ownership, manage revisions, and ensure your policies consistently align with key business initiatives and regulatory requirements.

• PSTOS Compliance Tracker: Our custom product is designed for regulatory compliance and built on SmartSuite.

This solution focuses on data security as the core of compliance frameworks with services such as compliance readiness, virtual CISO, and IT security implementation.

Learn more about it from our CEO, Jon Darbyshire, who held a webinar on the topic:

Prioritize & Mitigate Risks With a Centralized Risk Register

SmartSuite lets you create a centralized Risk Register to help you identify potential risks to your organization.

Your team will be able to efficiently assess threats and establish risk mitigation strategies inside SmartSuite.

What’s more, you can ensure that the appropriate controls are in place and measure their effectiveness by evaluating risk indicators and displaying results in SmartSuite’s rollup reports and dashboards.

💡 Pro Tip: You can also use automation to move tasks through defined workflow stages that comply with your policies and procedures.

I know from experience how important threat management is and the need to respond quickly to incidents.

SmartSuite lets you centralize incident response and threat mitigation by linking incidents to assets and organizational data to offer context during your investigations.

Your team can also set up automations with our no-code automation builder to escalate critical events to make sure that your team is aware of active risks to your organization.

Out-of-the-Box GRC Templates

We have prepared GRC templates for different use cases for teams looking to get started right away, instead of spending hours learning how the tool works.

Our general risk management template includes a:

• Risk register, where you can break down the risks, the risk owner, the annual loss expectancy, risk event category, risk type, volatility, and status.

• Issue assessments, where you’ll be able to see a comprehensive breakdown of each risk.

• Action plans, where you can describe the actions (best practices) to mitigate the risks.

• A separate tab for control standards, your findings, exception requests, risk assessment by type, and risk assessment issues.

You can customize our risk management template here.

Alternatively, check out and customize our 14 other risk management templates for various use cases, such as contract management, policy management, and incident management.

How is SmartSuite’s solution different from Onspring?

Unlike Onspring, our platform:

• Offers a modern solution with an intuitive interface that does not confuse your team.
• Has an affordable and transparent pricing model, as well as a generous free plan to help you get started.
• Offers customizable dashboards and reporting capabilities.
• Has automated workflows that can help you build multi-step automations to trigger actions at the right time.
• Includes best-in-class customer support and account management that will help you with setting up the automations inside the platform.

💡 Case Study: Learn how MediaLab transformed operations, minimized risk, and saved $40,000+ per year by cutting software costs.

How is SmartSuite’s Pricing Different From Onspring's?

Unlike Onspring, SmartSuite offers a free plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial (no CC required):

• Team: Starts at $12/user per month, including Gantt charts, timeline views, 5000 automation runs, and native time tracking.
• Professional: Starts at $30/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $45/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

Next Steps For Compliance Teams: Get Started With SmartSuite & Our Templates For Free

If you’re looking to build governance, risk, and compliance workstreams and effectively prioritize and mitigate risks, you can give SmartSuite a chance with our free plan and ready-to-use GRC templates.

SmartSuite’s platform offers just the right customization, native collaboration capabilities and a library of 200+ project management templates to help compliance teams create and maintain a project management workflow.

Here’s what's in it for your team when you try SmartSuite:

• Access to a generous free plan with features including multi-board views (Kanban, Chart, Map, Timeline, Card, and Calendar), 100 automations/month, and 40+ field types, including formula and linked record fields.
• No-code automation builder to set up to 500,000 trigger/action workflows.
• Built-in productivity tools, including time tracking, status tracking, and checklists.
• Team collaboration and planning tools such as whiteboards and SmartSuite docs.
• Resource management across projects and teams.
• 40+ field types, including the option to add your custom fields.

Sign up for a free plan to test the water or get a 14-day free trial to explore all its amazing features.

Or, if you’d like to talk to our experts, schedule a demo.

Read More

• OneTrust Pricing: Is It Worth It In 2025?: A useful guide if you are interested in uncovering how much OneTrust really costs and if it’s worth the money.‍
• 10 Best GRC Tools & Software In 2025: Find out the best governance, regulation, and compliance solutions on the market.
• ‍10 Best OneTrust Alternatives For GRC In 2025: Find out the best OneTrust alternatives on the market.